Executive Assistant (Manufacturing Industry) at Ultimate Staffing Services in Saint Paul, Minnesota

Job Description:

We are looking for an Executive Assistan t with 5+ years of experience working with the manufaucting or production industry!




Key Responsibilities:

• Provide high-level administrative support to the CEO and GM, collaborating with the Director of Customer Service and Director of Operations as needed, while overseeing capital expenditure (CapEx) projects.


• Manage and track project costs, analyze data for insights, and develop executive-level reports and presentations using PowerPoint and data visualization tools.


• Ensure regulatory compliance, assist in developing Standard Operating Procedures (SOPs), and support cross-departmental projects, aligning with company goals.


• Organize and track project deliverables, conduct meetings to monitor progress, and implement metric tracking boards (MDI) for continuous improvement.

Qualifications:

• 5-10 years of relevant experience in administrative or project management roles, preferably in manufacturing or production.


• Strong proficiency in Tableau, Excel, PowerPoint, and Visio; ability to read blueprints is a plus.


• Excellent communication skills, analytical ability, and proven project management experience with a focus on cost management and operational improvements.


• Highly organized, proactive, and skilled in collaboration and problem-solving; experience with Lean methodology is a plus.

Additional Info:

• 
  Pay range : $70k-$120k depending on experience


• 
  Schedule: Monday to Friday 8:00am-5:00pm


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  Location : Saint Paul 100% onsite


• 
  Type: Direct Hire


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  Benefits: Medical, Dental, Vision through Health Partners. Health savings account plan with contribution. $70 cell phone reimbursement. Life and short term disability.10 days PTO, holiday pay, and sick time!


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  Perks/Company Culture : Previous winners of the "Green Practices Award" presented by The Sustainable St. Paul Council. Welcoming and diverse culture! Mid-year celebration ; holiday celebration ; team building activities

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Apply Now