ACS Professional Staffing is looking for an employee to work on-site with our client. This Finance Technical Support Specialist role will provide day-to-day administrative and technical support of a highly complex nature to the Accounting & Budgets Director, their direct reports, and associated nuclear projects personnel. This position will perform advanced, diversified, and confidential technical duties and special projects. The Specialist will act in a leadership role, providing direction for complex projects and/or administrative personnel. They will compose and initiate routine correspondence, memoranda, reports, and meeting minutes. The Finance Technical Support Specialist will also resolve routine and complex inquiries, enter data, maintain performance indicators, prepare and administer budgets, lead meetings, and provide training. This full-time position is located in Richland, WA.
Pay rate: $25.51 - $65.22
Benefits:
Sick Leave: One hour of paid sick leave for every 40-hours worked (sick leave can be used after 90-days of employment)
EAP: Employee Assistance Program
Benefit Options: Medical, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, 401k (eligible after one year and 1,000 hours worked - employer match up to 4%)
Other benefits include the following: Calm App, Access Perks
Responsibilities:
NPGM Specific functions:
Attend Meetings (Staff and All Hands)
Record list of actions taken from meetings
Prepare meeting agendas.
Assemble daily meeting packages for NPGM and direct reports.
Action Tracking
Review AR/CR Report daily to ensure AR assignments are completed on time.
Provide reports/reminders to department personnel to ensure timely closure of AR actions.
Perform administrative duties for the NPGM and direct reports. Resolve issues/conflicts in the organization with little direction from management. Exercise discretion and independent judgment capable of analyzing the conflicting demands and make recommendations to management. Participate independently as a member of the management team. Assume responsibility for complex tasks assigned to the General Manager or direct reports to relieve them of administrative burdens.
Maintain schedules, and schedule meetings and training for NPGM and direct reports. Provide administrative support to NPGM and direct reports in areas including but not limited to the following:
Read/respond to correspondence.
Order office supplies
Workday - input Time and Labor, run reports.
Works with General Manager and direct reports to monitor and maintain department budgets.
Administrator for department credit cards. Includes tracking and authorization of payments and purchases [e.g., department safety shoe, safety glasses and database]. Monthly reconciliation of department credit accounts or monthly reconciliation of department credit accounts.
Administer travel program for the department, ensuring compliance with company policy and practices on booking and expense reimbursement.
Enroll personnel in training databases, as necessary.
Obtain, analyze, and act upon feedback from customers/suppliers to enhance communication among management, employees, and outside agencies.
Assist in obtaining access to the organization for contractors, visitors, etc. Support in-processing efforts, including performing in-processing functions through SSIS.
In collaboration with managers and supervisors, assist with the preparation and processing of contracts within Construction and Project Management, Reactor and Major Maintenance, and Site Services.
Anticipate future needs of the department and collaborate with the General Manager, direct reports, and staff to implement changes/improvements as necessary.
Ensure qualifications are being met, refresher training is scheduled, and qualifications assignments are correct for those individuals within the NPGM organization. Assure safety meeting attendance. Attend training sessions as related to job skills.
Perform as a member of an Emergency Response Team (ERO) and in an outage assignment, when directed.
Assist in obtaining access to the organization for contractors, visitors, etc. Support in-processing efforts, including performing in-processing functions through SSIS.
In collaboration with managers and supervisors, assist with the preparation and processing of contracts within Construction and Project Management, Reactor and Major Maintenance, and Site Services.
Anticipate future needs of the department and collaborate with the General Manager, direct reports, and staff to implement changes/improvements as necessary.
Ensure qualifications are being met, refresher training is scheduled, and qualifications assignments are correct for those individuals within the NPGM organization. Assure safety meeting attendance. Attend training sessions as related to job skills.
Requirements:
Requires a high school diploma or GED with a minimum of 5 years of progressive administrative experience, including leadership responsibilities and independent decision-making authority.
Associate or bachelor's degree from an accredited college or university is referred.
A high school diploma and 7 or more years of experience are typically required to perform at this level.
Familiar with Corrective Action Program and Action Tracking Process.
Familiar with the organization records management processes.
Familiar with the control of proprietary documents.
Familiar with creating contract requisition/contract change request.
Familiar with managed service provider program and associated documents.
Ability to research, analyze and interpret data and develop solutions.
Familiar with TREQ database.
Ability to use Adobe Acrobat Professional.
Knowledge of budget process, including preparation and tracking.
Knowledge of policies and procedures governing employees.
Work sponsorship is not available at this time. Third-party candidates will not be considered for this position.
Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company. This particular position requires U.S. citizenship.
ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant's race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.
If you have any questions about the job posting, please contact recruiting@acsprostaffing.com
If you have any questions about our Reasonable Accommodation Policy, please feel free to email hr@acsprostaffing.com
