All staff positions at Harvard University Press exist to further the mission of the Press: to be a worldwide publisher of works of the highest quality and enduring value, consistent with the standards and values of one of the world's greatest universities, and to do so in a fiscally responsible manner, while nurturing the growth, development, and job satisfaction of Press staff.
In addition, the departmental mission or function for EdPro is to manage accepted manuscripts from the raw acquired state to a completed document ready to be published, ensuring that consistent high standards, budgets, and schedules are met.
Summary
Reporting to the Managing Editor, the Associate Editor oversees the editing and composition of the majority of scholarly/professional titles on HUP's three seasonal lists and manages the reprints programs.
Position Description
Production editing: Working closely with book packagers and in-house staff, oversees copyediting and production for up to 25 scholarly/professional titles per year. Responsible for scheduling, quality control, and budget for all assigned titles. Provides detailed instructions to packagers on editorial requirements in line with the publishing plan for each book. Monitors each book's progress from unedited manuscript through to bound books, including copyediting stage, composition, proofreading, and indexing. May personally edit 1-2 manuscripts in-house as time and departmental needs allow. Continually evaluates packagers for quality of work, adherence to schedules, and cost containment. Negotiates economies wherever feasible. Stays abreast of new technologies related to book editing and production.
Reprints: Maintains the database and files for all reprint corrections. Incorporates corrections at the paperback stage or when possible for reprint editions. Coordinates with the production team to ensure updated files are provided on schedule and are archived for future use.
Other duties: Working with the Managing Editor, acquisitions editors, and other departments, coordinates front list metadata in Biblio to ensure accuracy, from the time books are assigned to the upcoming list through published books. Maintains departmental Sharepoint site. Performs other duties as needed to further the mission of the Press and the Editorial Production Department.
Basic Qualifications
Candidates MUST meet the following basic qualifications to be considered for this role:
Five or more years related experience in editorial production. Education may count toward experience. Working knowledge of typography, typesetting methods, graphics software, and printing procedures. Working knowledge of publishing procedures, specifically editorial and production tasks.
Additional Qualifications and Skills
College degree strongly preferred Demonstrated organizational skills and ability to work with a wide variety of people and projects simultaneously, often under pressure. Exceptional verbal and written communication skills. Ability to take initiative and adapt to new technologies and procedures. Strong negotiating and mediation skills.
Additional Information
This position has a 3-month orientation and review period.
Harvard University does not provide visa sponsorship.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
LinkedIn Recruiter Tag (for internal use only)
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Department Office Location: USA - MA - Cambridge
Job Code: 402042 Publications Coordinator
Job Function: Communications
Work Format: Hybrid (partially on-site, partially remote)
Sub Unit: ------------
Salary Grade: 055
Department: HUP
Union: 55 - Hvd Union Cler & Tech Workers
Time Status: Full-time
Pre-Employment Screening: Identity
Schedule: Full time. Monday through Friday. 35 hours per week.
Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
