Medical Education Program Specialist - Carle Illinois College of Medicine
Academic Affairs
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Job Summary
The Medical Education Program Specialist provides specialized administrative support to faculty and M1/M2 medical students in the pre-clerkship courses. This includes assisting in the coordination of academic, evaluative, and administrative activities to ensure fulfillment of learning objectives and related competencies.
Duties & Responsibilities
Medical Education Course Support • Collaborate with academic affairs leadership, college faculty and other instructional staff to plan, coordinate and support pre-clerkship instructional activities. This includes: ◦ Providing administrative and operational support. ◦ Securing facilities for instructional activities. ◦ Managing various instructional activity logistics.
Curriculum Support • Work with academic affairs leadership and college faculty to prepare and maintain course materials on the online learning management system. • Manage and maintain efficient record-keeping of all course documents on Box. • Attend regular curricular meetings, faculty and/or staff meetings, and other meetings as assigned.
Other • Establish and maintain effective working relationships; work cooperatively and collegially with others in a manner consistent with a workplace of dignity and respect; support and engage in equal employment opportunity principles, rules, and regulations. • Foster a culture of diversity and inclusion within the Carle Illinois College of Medicine. • Champion positive inter-professional relationship bridging the college's private/public organization and missions. • Perform other duties as assigned.
Minimum Qualifications
1) High school diploma or equivalent. 2) Any one or combination totaling four (4) years (48 months), from the categories below: A. College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Associate's Degree (60 semester hours) equals eighteen months (18 months) 90 semester hours equals two (2) years (24 months) Bachelor's Degree (120 semester hours) equals three (3) years (36 months) B. Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.
Preferred Qualifications
Experience in academic medicine administration.
Knowledge, Skills and Abilities
•Strong communication skills with the ability to communicate effectively, both verbally and in writing. •Strong analytical and problem-solving skills; ability to think creatively. •Strong organizational skills with the capacity to multitask. •Strong ability to work independently. •Strong interpersonal skills with the ability to cultivate collaborative relationships and effectively and resolve conflicts. •Ability to handle the highest standards regarding confidentiality of all student and curriculum related information.
Appointment Information
This is a 100% full-time Civil Service 4769 - Medical Education Program Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after 12/2/2024. The budgeted salary range for the position is $40,000 to $50,000. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements.
Sponsorship for work authorization is not available for this position.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on Tuesday October 29,2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact wmmeyers@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .
