Job Description

Student Administrative Support Assistant

Office of University Events

The Office of University Events is seeking a Student Administrative Support Assistant. The successful candidate will represent the office, answer questions, direct phone calls, take messages, make room reservations, support onsite events, and help manage inventory. The position requires working some evenings and weekends, but standard schedule is 4-6 hours per day, Monday-Friday between the hours of 9am – 5pm. The position will report to the Executive Director of University Events.

Responsibilities

• Respond to all phone calls, emails and walk-ins for basic room reservations and questions


• Assist setups of events, including confirming layouts, basic setup of audio/visual equipment, etc.


• Assist with basic office functions, such as creating documents, spreadsheets, reports, etc.


• Help organize the storage and offices areas of University Events


• Support the events team in larger events as needed

Required Qualifications

• Strong written and verbal communication skills


• At least 1 year of management experience preferred


• At least 1 year of events or event planning experience preferred


• Working knowledge of Microsoft Office (Word, Excel, etc.) a plus


• Ability to manage multiple projects in a fast-paced environment

This position is for Stevens students currently enrolled. Must have a fulltime status. Bachelors Degree required. This is a part-time hourly position.

Department

General Submission Guidelines: 

Please submit an online application to be considered a candidate for any job at Stevens. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job. 

Still Have Questions? 

If you have any questions regarding your application, please contact Jobs@Stevens.edu. 

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status. 

Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes. 

NSF ADVANCE Institution Stevens values diversity and seeks candidates who will contribute to a welcoming and inclusive environment for students, faculty, and staff of all backgrounds. We are an NSF ADVANCE institution committed to equitable practices and policies and strongly encourage applications from women, racial and ethnic minority candidates, veterans, and individuals with disabilities. 

Jeanne Clery Disclosure: 

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. Click here for a copy of this report.