Administrative Assistant at Beacon Hill Staffing Group, LLC in New York, New York

Job Description:

Our client, a commercial real estate investment manager, is seeking a Administrative Assistant in their NYC office. The hours are 9am-6pm (flex to stay later as needed) and they operate on a hybrid schedule with Tuesday-Thursday in the office and Monday and Friday remote.


Responsibilities:

• Schedule and manage calendar appointments, travel, meetings, and events


• Handle vendor invoices, expense tracking, budget reconciliation, and financial data input


• Maintain corporate records, licensing, confidentiality agreements, and office files


• Oversee office operations, supplies, vendor negotiations, and facility upkeep


• Support corporate training, legal pipeline meetings, and executive presentations


• Assist with marketing, social media, website development, and new hire onboarding

Qualifications:

• 5+ years' experience in an administrative role


• Proficient in Microsoft Office Suite


• Willing to become a Notary Public


• Strong client/customer focus and outstanding phone presence


• Strong verbal communication and writing skills

Compensation/Benefits:

• Up to $75-85K base depending on experience + bonus


• Various medical plans - one is majority covered by employer; dental and vision


• Generous PTO


• 401K


• Transit program benefits and wellness initiatives


• Summer Fridays

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


Benefits Information:


Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.


We look forward to working with you.


Beacon Hill. Employing the Future (TM)
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