Administrative Assistant at Antea Usa, Inc. in White Plains, New York

Job Description:

Antea USA, Inc. (Antea®Group) is seeking a motivated Administrative Assistant in our White Plains, NY office location.



At Antea®Group, we provide environment, health, safety, and sustainability consulting that combines innovation with integrity, local support with a global perspective, and technical expertise with superior project management.


In the role of Administrative Assistant, you will support a broad range of projects, resources, and administrative assignments in a fast-paced environment. The ideal candidate will exhibit high standards, excellent communication skills, be detail-driven, and have the ability to take initiative and prioritize daily tasks.


This is a full-time role located in our White Plains, NY office. Hybrid work options are available for the right candidate.



Responsibilities

• Serve as the primary facility contact for the White Plains, NY office. In this role, you will be responsible for facility and company operations including office supply and equipment inventory, and support of the local team.


• Subcontractor and/or vendor invoice processing,client invoicing and accounts receivable management, and database management.


• Field staff and/or subcontractor supply orders.


• Ensure all internal/external communications meet strict corporate brand standards.


• Provide PowerPoint development, design, and brand review support to the Operations team to include client-facing, industry, and internal slide decks.


• Complete proposal and report formatting, editing, and grammatical reviews.


• Other job duties as assigned with respect to office location.

Requirements and Experience

• Minimum 5+ years of experience in an administrative support role;


• Complete proficiency in Microsoft 365 applications required - including Excel, Word, PowerPoint, Teams, and Outlook;


• Experience with Salesforce and Certinia (Financial Force) is required;


• HS diploma minimum, Bachelor's degree preferred;


• Outstanding interpersonal and communication skills are a MUST;


• Creative eye, with the ability to execute written creative direction;


• Ability to maintain strict confidentiality is mandatory;


• Team player and forward thinker with the ability to shift priorities to proactively and efficiently meet Operational support needs;


• Authorization to work in the United States without sponsorship, now or in the future; and


• Potential employees must be able to satisfactorily complete a background check. They must also have a valid driver's license and good driving record.

Antea®Group focuses strongly on safety in all aspects of our operations, in the field, the office, and while traveling. The successful candidate must likewise consider safety as paramount and demonstrate an awareness of safe work operations.


Physical Requirements / Work Environment - Maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following:

• Sedentary to light work (typical office or administrative work)


• Frequently required to stand, sit, and walk for extended periods


• Occasional lifting and carrying of low (under 25lbs) to moderate (25-49lbs) weight objects


• Repetitive motions: substantial movements (motions) of the wrists, hands, and/or fingers (including reaching)


• Subject to inside environmental conditions (protection from weather conditions but not necessarily from temperature change)


• Operation of a motor vehicle

COMPENSATION AND BENEFITS



The hourly salary range for this position is $26.00-$30.00. Compensation will vary depending on the applicant's job-related knowledge and skills, education, and work experience. Antea Group offers its full-time and part-time employees excellent benefits, including health, dental, and vision plans; life insurance; disability benefits; paid time off; 401(k); and a leading-edge wellness program.



EQUAL OPPORTUNITY EMPLOYER



Antea Group is an EEO/AA employer committed to fostering a diverse, equitable, and inclusive workplace. All applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, and any other protected status.



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