Executive Assistant at NetApp in Research Triangle Park, North Carolina

Job Description:

Job Summary

The Executive Assistant provides high-level administrative support to the executive team, ensuring efficient operation and coordination of activities. This role involves managing schedules, handling communications, organizing meetings, and performing various administrative tasks to facilitate the executive's ability to lead the organization effectively.

Specific areas of responsibility of the Executive Assistant include:

o Manage and maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements.
o Coordinate and organize meetings and weekly staff meetings, including preparing agendas, taking minutes, and following up on action items.
o Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
o Act as a liaison between the executive and internal/external stakeholders, ensuring timely and effective communication.
o Prepare and edit reports, presentations, and other documents as needed.
o Conduct research and gather information to support the executive's decision-making process.
o Manage and maintain confidential files and records.
o Travel Coordination: Arranging travel itineraries, including flights, accommodations, and transportation.
o Problem-Solving: Addressing and resolving travel-related issues promptly.
o Expense Reporting: Preparing and processing travel expense reports accurately.
o Budgeting: Monitoring and managing the executive's budget and expenses.
o Expense Tracking: Keeping accurate records of expenses and ensuring they are within budget.
o Financial Reporting: Preparing financial reports and summaries for the executive's review.
o Assist in the planning and execution of special projects and initiatives.
o Track progress and ensure deadlines are met.
o Oversee office supplies and equipment, ensuring the executive's workspace is well-organized and functional.
o Coordinate with other administrative staff to support office operations.
o Plan and coordinate events, conferences, and other activities as required.
o Manage logistics, including venue selection, catering, and guest invitations.

Job Requirements

o Excellent organizational and time-management skills.
o Strong written and verbal communication abilities.
o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
o Ability to handle confidential information with discretion.
o Strong problem-solving skills and attention to detail.
o Ability to work independently and as part of a team.
o High level of professionalism and integrity.
o Strong interpersonal skills and the ability to build relationships with stakeholders.
o Adaptability and the ability to manage multiple priorities in a fast-paced environment.
o Proactive and resourceful with a positive attitude.
o Full-time position, typically Monday through Friday.
o Occasional evening or weekend work may be required.
o Some travel may be necessary.

Education

o Education: Bachelor's degree in business administration, Communications, or a related field preferred.
o Experience: Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.

Compensation:
The target salary range for this position is 93,840 - 139,700 USD. The salary offered will be determined by the candidate's location, qualifications, experience, and education and may be outside of this range. Final compensation packages are competitive and in line with industry standards, reflecting a variety of factors, and include a comprehensive benefits package. This may cover Health Insurance, Life Insurance, Retirement or Pension Plans, Paid Time Off (PTO), various Leave options, Performance-Based Incentives, employee stock purchase plan, and/or restricted stocks (RSU's), with all offerings subject to regional variations and governed by local laws, regulations, and company policies. Benefits may vary by country and region, and further details will be provided as part of the recruitment process.

At NetApp, we embrace a hybrid working environment designed to strengthen connection, collaboration, and culture for all employees. This means that most roles will have some level of in-office and/or in-person expectations, which will be shared during the recruitment process.

Equal Opportunity Employer:

NetApp is firmly committed to Equal Employment Opportunity (EEO) and to compliance with all federal, state and local laws that prohibit employment discrimination based on age, race, color, gender, sexual orientation, gender identity, national origin, religion, disability or genetic information, pregnancy, protected veteran status, and any other protected classification.

Did you know...

Statistics show women apply to jobs only when they're 100% qualified. But no one is 100% qualified. We encourage you to shift the trend and apply anyway! We look forward to hearing from you.

Why NetApp?

We are all about helping customers turn challenges into business opportunity. It starts with bringing new thinking to age-old problems, like how to use data most effectively to run better - but also to innovate. We tailor our approach to the customer's unique needs with a combination of fresh thinking and proven approaches.

We enable a healthy work-life balance. Our volunteer time off program is best in class, offering employees 40 hours of paid time per year to volunteer with their favorite organizations. We provide comprehensive medical, dental, wellness, and vision plans for you and your family. We offer educational assistance, legal services, and access to discounts. Finally, we provide financial savings programs to help you plan for your future.

If you want to help us build knowledge and solve big problems, let's talk.