Executive Assistant at Kimberly-Clark USA, LLC in Chicago, Illinois

Job Description:

Executive Assistant

Job Description

You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you’ll help us deliver better care for billions of people around the world. It starts with YOU.

The Executive Assistant will provide a full range of highly responsible and confidential secretarial, and highly skilled administrative support to assist the Customer Development Capabilities VP and VP Customer Development National Accounts in delivering high quality administrative services to Kimberly-Clark.

In this role, you will:

• Function independently with occasional guidance to provide a full range of highly responsible and highly skilled secretarial/administrative services, which comply with legal and organizational guidelines to assist two Customer Development Vice Presidents and handling their administrative duties.


• Maintain appointment calendars, make travel arrangements, arrange meetings, place and receive telephone calls, operate computer and other office machines, maintain department files and complete expense reports in organizing and handling their administrative duties.


• Maintain follow-up systems and procedures applicable to ensure deadlines for accomplishing required assignments are met by Vice Presidents.


• Responsible for coverage and administrative support for employees who are on vacation, sick leave or emergency leave.


• Assist in recruiting of open Customer Development positions by scheduling interviews and onboarding schedules for positions filled.


• Undertake various administrative projects as may be assigned to assist the Customer Development team in fulfilling responsibilities.


• Ability to perform highly complex and confidential secretarial/administrative duties, and routinely identify and prioritize customer requirements.


• Ability to exercise independent judgment.


• Ability to clearly and precisely communicate orally and in writing to individuals and groups. 


• Ability to communicate precise innovative and timely business solutions to team leaders/members.


• Ability to adapt and support the organization through times of change.


• Ability to build strong sustainable business relationships at various levels throughout organization.


• Ability to operate and use telephones, computers/laptops and other technological devices/software programs to communicate with other people - Microsoft Word, PowerPoint and Excel software programs.


• Ability to effectively and creatively use Teams, Zoom and other video communication formats to coordinate and execute large team meetings and conferences.


• Ability to operate with a very high level of confidentiality and discretion

About Us 

Huggies®. Kleenex®. Cottonelle®. Scott®. Kotex®. Poise®. Depend®. Kimberly-Clark Professional®. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn’t exist without talented professionals, like you.  

At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth and impact. We’re founded on more than 150 years of market leadership, and we’re always looking for new and better ways to perform – so there’s your open door of opportunity. It’s all here for you at Kimberly-Clark. 

Led by Purpose. Driven by You. 

About You 

You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring.  You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development. 

 
You love what you do, especially when the work you do makes a difference. At Kimberly-Clark, we’re constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you’ll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.  

In one of our professional roles, you’ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center. To succeed in this role, you will need the following qualifications:  

• High School Diploma


• 5+ years administrative support in a corporate environment, supporting executives at the top executive level


• Must be able to use Outlook at an intermediate to expert level


• Experience arranging travel, meetings, catering, and general office organization


• Experience making international travel arrangements and awareness of the documents required for such travel


• Ability to multi-task in a fast-paced environment


• Advanced computer skills using Windows, Word, Excel, and PowerPoint


• Strong written and oral communication skills


• A demonstrated ability to act independently, organize workload, set priorities, work well under deadline 


• Ability and willingness to work overtime on an occasional basis to meet workload demands  


• Ability to exercise independent problem solving and decision making with a high degree of initiative and self- coordination


• Comfortable in a changing work environment


• Minimal travel

Total Benefits 

Here are just a few of the benefits you’d enjoy working in this role for Kimberly-Clark. For a complete overview, see www.mykcbenefits.com.  
 

Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions. Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.  

  

Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents. 

  

Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events. 

  

Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare. 

To Be Considered 
 
Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.  

In the meantime, please check out the careers website.  

And finally, the fine print…. 

For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world.  We actively seek to build a workforce that reflects the experiences of our consumers.  When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law. 

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position. 

Employment is subject to verification of pre-screening tests, which may include drug screening, background check, and DMV check. 

Veterans and members of the Reserve and Guard are highly encouraged to apply. 

Salary Range: $67,000 - $79,000 USD  

At Kimberly-Clark, pay is just one aspect of our total rewards package, which also includes a variety of benefits and opportunities to achieve, thrive and grow. Along with base pay, this position offers eligibility for a target bonus and a comprehensive benefits suite, including our 401(k) and Profit-Sharing plan. The anticipated base pay range for this role is provided above for a fully qualified hire. Actual pay will depend on several factors, such as location, role, skills, performance, and experience. Please note that the stated pay range applies to US locations only. 

This role is available for local candidates already authorized to work in the role’s country only. Kimberly-Clark will not provide relocation support for this role. 

#LI-Hybrid

Salary Range: 70,440 – 83,320 USD

At Kimberly-Clark, pay is just one aspect of our total rewards package, which also includes a variety of benefits and opportunities to achieve, thrive and grow. Along with base pay, this position is eligible for overtime pay and a comprehensive benefits suite, including our 401(k) and Profit Sharing plan. The anticipated base pay range for this role is provided above for a fully qualified hire. Actual pay will depend on several factors, such as location, role, skills, performance, and experience. Please note that the stated pay range applies to US locations only.

Primary Location

Chicago Commercial Center

Additional Locations

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

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