Event Supervisor at Chickasaw Nation Industries in Washington, Washington DC

Job Description:

SUMMARY



The Event Supervisor will organize and coordinate various types of events, such as conferences, meetings, parties and corporate functions. They are responsible for overseeing a team of event planners and ensuring that all events are planned and executed successfully. They are responsible for assigning tasks to team members, providing guidance and support, and monitoring progress to ensure that deadlines are met. They are responsible for evaluating the performance of their team members and providing feedback for improvement. Overall, they play a crucial role in ensuring the smooth and successful execution of events.


Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.


As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.



ESSENTIAL REQUIREMENTS



Must possess appropriate level of certifications for this position as required by the contract.


Travel up to 10%.



KEY DUTIES AND RESPONSIBILITIES



Essential Duties and responsibilities include the following. Other duties may be assigned.


Supervises a group of Event Planners and are responsible for ensuring work is completed efficiently and effectively and the team is meeting their goals and objectives. Additionally, responsibilities include evaluating the performance of their team members and providing feedback for improvement.


Collaborates with clients to understand their event requirements, objectives, and budget, providing expert advice and guidance. Develops innovative and creative event concepts and themes based on client preferences and needs, ensuring a unique and memorable experience for attendees.


Researches and identifies suitable venues for events based on client requirements, considering factors such as capacity, location, and amenities. Negotiates contracts and secures bookings with venues, ensuring favorable terms and conditions.


Creates and manages comprehensive event budgets, overseeing all financial aspects of the event. Monitors expenses closely to ensure they are accounted for and kept within the allocated budget. Provides recommendations for cost-saving measures without compromising the quality of the event.


Develops and implements effective marketing strategies to promote events and attract a targeted audience. Utilizes various channels such as social media, email marketing, and traditional advertising methods to maximize event exposure. Analyzes marketing data and adjusts strategies as needed to optimize attendance.


Oversees event setup, ensuring all elements are in place according to the event plan. Managing event staff and volunteers to ensure smooth operations during the event. Oversees all logistical aspects of events, including arranging transportation, accommodation, and equipment rentals. Assists with conducting post-event evaluations to assess the success of the event and gather feedback from clients and attendees.


Conducts thorough post-event evaluations to assess the success of the event. Gathers feedback from clients and attendees to identify areas for improvement and implement changes for future events. Provides detailed reports on event outcomes, including attendance numbers, revenue generated, and client satisfaction levels.



EDUCATION AND EXPERIENCE



High School diploma or general education degree (GED) and(7+) years relevant experience or equivalent combination of education/experience.



PHYSICAL DEMANDS



Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.



EOE including Disability/Vet