Program Management Specialist at Indiana University in Indianapolis, Indiana

Job Description:

Department



EAD - RESEARCH (IN-DRSP-IUINA)



Department Information



The Program Management Specialist will be employed by Indiana University (IU) School of Medicine and will work with the Harold Amos Medical Faculty Development Program (AMFDP), a Robert Wood Johnson Foundation program. The Harold Amos Medical Faculty Development Program of The Robert Wood Johnson Foundation, formerly known as the Minority Medical Faculty Development Program, was created to increase the number of faculty from historically marginalized backgrounds who can achieve senior rank in academic medicine, dentistry, or nursing and who will encourage and foster the development of succeeding classes of such physicians, dentists, and nurse-scientists. 4-year postdoctoral research awards are offered to historically marginalized physicians, dentists, and nurses who are committed to developing careers in academic medicine and to serving as role models for students and faculty of similar background.


Examples of marginalized backgrounds include, but are not limited to, first-generation college graduates; individuals from lower socioeconomic backgrounds; individuals from communities of color; and individuals with disabilities.


The program was renamed and expanded in 2004 in honor of Harold Amos, Ph.D., who was the first African-American to chair a department, now the Department of Microbiology, of the Harvard Medical School. Dr. Amos worked tirelessly to recruit and mentor countless numbers of minority and disadvantaged students to careers in academic medicine and science. He was a founding member of the National Advisory Committee of the Robert Wood Johnson Foundation's Minority Medical Faculty Development Program in 1983, and served as the Program's National Program Director between 1989 and 1993. Dr. Amos remained active with the program until his death in 2003.


The program was further expanded in 2012 to include dental medicine, and in 2016 to include nursing.


Each Amos Scholar selected (up to 10 each year) will receive an annual stipend up to $75,000, complemented by a $30,000 annual grant toward support of research activities. Each Scholar will study and conduct research in association with a senior faculty member located at an academic medical center, dental school, or school of nursing noted for the training of young faculty and pursuing lines of investigation that are of interest to the Scholar. Scholars are expected to spend at least 70% of their time in research activities.


A distinguished National Advisory Committee assists the Foundation with the program. While these awards are intended to provide 4 years of support, the National Advisory Committee reviews the progress of each Scholar after the first 2 years to determine the appropriateness of continuing funding for the full duration of the award.



Job Summary



Department-Specific Responsibilities

• Oversees and leads all financial and reporting aspects of the "parent" grant from the Robert Wood Johnson Foundation as well as all components from partnering organizations.


• Responsible for all research administration, oversight, and compliance for new and current grants.


• Serves as the liaison between IU and the partner organizations.


• Oversees and manages all meetings that involve partner organizations from around the country.


• Responsible for rebuilding, extending, and maintaining the AMFDP website and its content, with attention to aspects that are lacking in the current website: accessibility and compliance with ADA guidelines, a secure password-protected area for Scholars, links to external content, library of training modules, additional content.


• Serves as the program manager for the AMFDP program that involves coordinating a complex, highly visible national consortium.


• Creates guidelines, policies, and tracking systems.


• Serves as a decision maker on applying developed guidelines and policies, creates and maintains a complex and robust alumni database, oversees and leads initiatives involving external partnerships and funding, oversees external communication activities, etc.


• Serves as decision maker on program management issues and items including national meeting contracts, program operational decisions with national partners, and expense/budget management.


• Provides decision making authority as it relates to AMFDP awardees as well as alumni relations.


• Oversees production of educational content.


• Serves as key liaison with IU partners IU Foundation and IU Health.


• Works closely with and make decisions beyond IU with partner organizations from around the country including the Robert Wood Johnson Foundation.


• Serves as 1 of the key decisions makers for the program that impacts a robust national consortium and training program.


• Influences others, across institutional lines, to accomplish program goals.


• Develops and makes presentations at national meetings.


• Identifies, hires, and supervises part-time and temporary staff.

General Responsibilities

• Plans, directs and implements programs or events, including the creation of materials to support these events.


• Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public; approves staff purchase requests; arranges staff travel, accommodations, and research activities.


• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.


• Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers.


• Mentors, serves as a resource and provides guidance to team staff members as needed.


• Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants; May be responsible for meeting revenue targets.


• Constructs and administers program budgets and approves spending. Tracks progress on deliverables, analyzes data on projected spending and prepares reports for higher management and funding sources.


• Keeps abreast of best practices to recommend policies and procedures that deliver a quality program experience.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• Bachelor's degree.

WORK EXPERIENCE



Required

• 2 years in a related field.

SKILLS



Required

• Proficient communication skills.


• Maintains a high degree of professionalism.


• Demonstrated time management and priority setting skills.


• Demonstrates a high commitment to quality.


• Possesses flexibility to work in a fast paced, dynamic environment.


• Seeks to acquire knowledge in area of specialty.


• Highly thorough and dependable.


• Demonstrates a high level of accuracy, even under pressure.

Preferred

• Ability to translate Spanish.

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.


May require some travel.



Work Location



Indianapolis, Indiana



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance


• Health savings account with generous IU contributions


• Healthcare and dependent care flexible spending accounts


• Basic group life insurance paid by IU


• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance


• Base retirement plan with generous IU contributions, subject to vesting


• Voluntary supplemental retirement plan options


• Tuition subsidy for employees and family members taking IU courses


• 10 paid holidays plus a paid winter break each year


• Generous paid time off plans


• Paid leave for new parents and IU-sponsored volunteer events


• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.



Job Classification



Career Level: Career


FLSA: Exempt


Job Function: General Administration


Job Family: Program Management
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Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


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Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.



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