Meetings and Professional Admin at Beacon Hill Staffing Group, LLC in Rosemont, Illinois

Job Description:

Our client, a professional non profit membership association, is looking for a temporary Meetnings and Professional Admin to join their team!




This role would be temporary, providing coverage for a medical leave (April-July), providing support to the director and administrative team with calendar management, meeting planning, and event coordination.




JOB SUMMARY: Under the supervision of Director, Meetings/Events, provides support to the meetings and professional development teams. Provides support to and completes periodic special projects on an as needed basis.



ESSENTIAL FUNCTIONS:

• Process department invoices and ensure timely payments are made through finance team.


• Process department contracts through contract software. Facilitate questions between approvers and contract owners.


• Reconcile department team members' monthly credit card statements.


• Monitor department inboxes (meetings, pd and sponsorship).


• Schedule, attend and provide minutes for department volunteer meetings (Planning Committees, Professional Development Committee, Professional Development Learning Network, PDC Subgroup and Exhibitor Advisory Group).


• Oversees organizational event and webcast calendars.


• Monitors webcasts in conjunction with production partners.


• Researches, recommends, and contracts private dining locations.


• Special projects as assigned.


• Other duties as assigned.

NON-ESSENTIAL FUNCTIONS:

• None Identified

EDUCATION AND EXPERIENCE REQUIRED (an equivalent amount of training, education and experience will be considered)

• At least one year of experience in an administrative support role. Working with volunteer members in an association/not-for-profit a plus.


• Bachelor's degree preferred.


• Adept in technology and software programs.


• Requires excellent written and oral communication and organizational skills.


• Requires intermediate to expert-level knowledge of Microsoft Office programs (i.e., Word, Excel, PowerPoint, and Outlook).

KNOWLEDGE, SKILLS AND ABILITIES including competencies that may be representative but not all inclusive of those commonly associated with this position.

• Ability to be a team player, assisting wherever help is needed.


• Detail oriented, strong organizational skills.


• Aptitude to work on multiple projects and meet deadlines.


• Willingness to learn new things.

• Requires ability to establish positive, open, approachable relationships with staff at all levels, as well as with volunteer members.


• Ability to anticipate likely support requirements in advance of their need.


• Requires a highly flexible work schedule that can adjust and respond to varying requirements needed to get the necessary work completed.


• Requires the ability to work well under pressure while maintaining a positive temperament in a variety of work situations.

WORK ENVIRONMENT (environmental and atmospheric conditions commonly associated with the performance of the functions of this job.)

• Flexible hybrid environment

EQUIPMENT USED TO PERFORM THE JOB (may be representative but not all inclusive of those commonly associated with this position.)

• Standard office equipment


• Personal computer, printer, scanner


• Specific computer software (MS Office programs, Adobe Acrobat, SalesForce, Agiloft)

PHYSICAL ABILITIES that are commonly associated with the performance of the functions of this job, with or without reasonable accommodation.

• Requires a high level of concentration


• Requires almost constant computer work


• Excellent communications, both verbal and written

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


Benefits Information:


Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.


We look forward to working with you.


Beacon Hill. Employing the Future (TM)
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