Executive Assistant to CIO - Atlanta, GA at Oldcastle Payroll, Inc. in Atlanta, Georgia

Job Description:

Job ID: 506706

CRH's Americas Materials, a division of CRH, is the leading vertically integrated supplier of aggregates, asphalt, ready mixed concrete and paving and construction services in North America. Our operations span North America with over 28,000 employees at close to 1,600 locations in 43 US States and 2 Canadian provinces.

Position Overview

CRH Americas Materials is seeking a polished Executive Assistant to the Chief Information Officer with exceptional interpersonal, communication, and computer skills. This role should typically be able to be handled during business hours. However, it does require a great deal of dedication and may require work before 8am or after 5pm, primarily to handle time sensitive communications and requests. This is an on-site role, reporting in to our Atlanta Corporate office at least 4 days a week.

Key Responsibilities (Essential Duties and Functions)
Calendar Management :

• Oversee dynamic and complex calendars for CIO and the IT Leadership Team


• Balance competing priorities to ensure alignment with business goals and key initiatives


• Anticipate scheduling needs, proactively resolve conflicts, and coordinate across multiple stakeholders, teams, and time zones to maximize efficiency

• Organize and manage all travel logistics for both domestic and international travel arrangements (flights, accommodations, itineraries, activities, etc.)


• Maintain availability and act with urgency to address changes, issues, and escalations that arise during travel

• Plan and execute complex off-sites, team events, and company-wide initiatives


• On and off-site meeting planning - including all logistics (catering, agenda, facilities, communications)


• On and off-site site meeting support - able to travel up to 10% of time

• Provide proactive, varied and confidential administrative support to CIO


• Extensive support of CIO's direct report management team


• Prepare and edit presentations, including developing content as well as collecting, collate/merge and review materials submitted by others


• Prepares monthly expense reports


• Miscellaneous ad-hoc reporting and projects


• Interacts with high level executive and administrative assistants across the organization


• Go-to person for IT department for facilities and office management related issues


• Organizes and maintains online documents, files, and records


• Handle sensitive information with the highest level of professionalism and confidentiality


• Supports other key executives as needed

Qualifications

• 10+ years' experience working for a C-level executive organizing multiple priorities, calendars and projects


• Strong multi-tasking skills and proven ability to manage multiple projects and work well under time/other constraints


• Exceptional organizational skills and ability to effectively prioritize tasks and projects


• Ability to handle confidential information, demonstrate a high degree of autonomy and good judgement


• Works well under stress, can handle challenging situations and is flexible and able to switch gears comfortably


• Effective communication skills, written and verbal, one-on-one, as well as with small and medium size groups


• Demonstrated experience in dealing effectively with all levels within an organization


• Customer focused - internal and external


• Has worked in a large-scale enterprise environment, preferably publicly held


• Embodies high ethical standards and core values


• Maintains and projects a positive attitude


• Proficient in MS Office Suite - Excel, Word, Outlook, PowerPoint, OneNote, Internet (Visio a plus)

Work Requirements

• May require up to 10% travel

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Able to communicate with others by telephone and in person


• Able to utilize a computer for word processing, email communication, and preparation of documents and presentations May require sitting for extended periods of time


• May require lifting as much as 30 pounds

Work Environment

Usually, normal office working conditions. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• The noise level in the work environment is usually quiet.


• The position may require work outside of normal business hours. Flexibility is required.

What CRH Offers You

• Highly competitive base pay


• Comprehensive medical, dental and disability benefits programs


• Group retirement savings program


• Health and wellness programs


• A diverse and inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!

CRH Americas Materials Inc. is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability--If you want to know more, please click on this link .