The Executive Assistant is responsible for providing administrative support to two C-level Executives. This role is expected to interact professionally with a diverse group of external and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize workload, and recommend changes in office practices or procedures.
RESPONSIBILITIES
Schedules and organizes meetings, appointments, travel arrangements, and conferences
Maintains the overall operating cadence for the business
Responsible for creating and submitting expense reports in a timely manner following company guidelines
Establishes, develops, maintains and updates digital files
Handles confidential and non-routine information
Prepares for and receives Visitors/Vendors to Vertiv
Maintains the core values of the company and fully integrates into the high performance culture
QUALIFICATIONS
Minimum of 8 years' experience providing support to Executive-level management
Knowledge of standard office administrative practices and procedures
Bachelor's degree required
Strong communication, teamwork and interpersonal skills with all levels of the organization
Proactive in their approach, foresees issues or opportunities and makes recommendations to the leaders being supported
Ability to take responsibility and deliver results with a spirit of innovation and strong commitment to excellence
Ability to work flexible hours as needed
Strong attention to detail in all work assignments
Must demonstrate efficient time management skills managing your own time as well as optimizing the executive's schedule.
Proactive in identifying and resolving issues with minimal guidance.
Strong business acumen to understand the industry, company goals, and the executive's strategic priorities
Excellent computer skills; proficient and in-depth knowledge of relevant software such as Microsoft Office Suite (Word, Excel, PowerPoint) and internet research abilities. Knowledge of MS SharePoint, Chrome River and /Frosch Travel a plus
PHYSICAL & ENVIRONMENTAL DEMANDS
N/A
TIME TRAVEL REQUIRED
10%
The successful candidate will embrace Vertiv's Core Principals & Behaviors to help execute our Strategic Priorities.
At Vertiv, we're on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in revenue, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.
Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to help.join@vertivco.com. If you are interested in applying or learning more about this role, please visit the company's career page located on Vertiv.com/Careers
Work Authorization
No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
