Program Officer - Quality Control, Federal Programs
US-NJ-Trenton
Job ID: 2024-2153 Type: Regular Full-Time # of Openings: 1 Category: Federal Program Reporting & Compliance NJEDA
Overview
Job Summary
EDA Overview
Join the NJEDA and help lead New Jersey to sustainable economic growth, fostering equitable opportunities and vibrant communities. We offer hybrid work, a supportive culture, and robust benefits, including health insurance, retirement plans, and extensive wellness programs. Make a tangible impact and shape New Jersey's future with innovative economic development at NJEDA.
Job Overview
The Quality Control, Federal Programs Officer will be responsible for performing ongoing quality control reviews of all federally funded programs throughout their lifecycle to ensure critical steps were completed in line with all relevant federal regulations.
This role serves as a critical component in mitigating audit risk by providing a thorough and comprehensive review of the files for federally funded projects and programs.
The ideal candidate for this position is detail oriented, has prior experience working with federal regulations, and is able to balance multiple priorities.
$65,484 - $81,855
Note: The NJEDA currently offers a hybrid work schedule for up to 2 days of telecommute work from home. To participate, you will be required to have high speed home internet access and a manager's approval. This program does not supersede the "New Jersey First Act", which requires newly hired NJEDA employees to establish and then maintain, principal residence in the State of New Jersey.
Responsibilities
Duties
Daily Tasks and Responsibilities:
Performs ongoing reviews of project files during various stages (pre-approval, pre-closing, pre-closeout), to ensure projects are compliant will all federal regulations
Supports the Federal Programs team with the overall workload related to compliance, including but not limited, to maintenance of program files, ongoing program and project data collection and documentation (i.e. data integrity reviews, support collaboration with program owners on files, etc.)
Performs other tasks on request to support the Federal Programs team.
Projects:
Supports the Senior Officer and Program Manager in maintaining SOPS and Policy and Procedures for Federal Programs.
Works with Post-Closing Financial Services and Closing Services to ensure all Super Sandy CDBG-DR projects remain in compliance.
Goals and Objectives:
The Quality Control Officer will be expected to maintain a schedule of file reviews and complete checklists through to completion
Provide insight into areas of weakness or trends in programs and processes to inform process improvements
Foster consistent utilization of CRM for program files to effectively enable accurate data collection and report generation
Collaboration and Cross-Divisional Interaction:
The Quality Control Officer will work closely with Legal Compliance, the CFO/Accounting, Closing Services and Post-Closing Financial Services, as well as with all Product Owners in the course of file review.
Reporting Structure:
This position will report the Program Manager, Reporting & Compliance
This position receives general supervision. There is some autonomy in day-to-day activities, but most decisions and courses of action are prescribed or require approval from a manager.
Must complete annual self-assessment as required.
Performs other duties and special projects, as assigned.
Qualifications
Skills and Qualifications
Technical Skills:
Familiarity with federal regulations and federal reporting requirements
Soft Skills:
Strong analytical, technical and organizational skills with excellent attention to detail.
Ability to communicate effectively both verbally and in writing; proficient in grammar, spelling and editing; and foster communications with business professionals and EDA staff.
Ability to carefully identify issues and effectively solve problems
Experience:
5 years of experience in business, accounting, finance, economic or community development, or similar professional experience
2 years experience with federal regulations or similar
Advanced degree or industry specific certification may be substituted for 1 year of experience
Education:
Bachelor’s Degree or equivalent experience
Software/Tools Proficiency:
NJEDA utilizes Microsoft as the core application platform and proficiency in the Microsoft Office Suite is preferred.
Additional Information
Minimal physical demands and ability to work out normal business hours
Travel expected when necessary for business operations
Certificates and Licenses Required
Staff are required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essentials duties of the position.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job description. Conversely, all duties performed on the job may not be listed. This job description is intended to convey information essential to understanding the scope, general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
Your employment at NJEDA is voluntary and subject to termination by you or NJEDA at will, with or without cause, or with or without notice, at any time. Nothing in this job description shall be interpreted to conflict, eliminate or modify the employment-at-will status of NJEDA employees.
This position is considered exempt and is excluded from minimum wage, overtime regulations, and other rights and protections afforded nonexempt workers under the FLSA.
NJEDA reserves the right to amend/revise this job description as necessary to meet current and changing business needs.
NJ SAME Program
In accordance with P.L. 2021, c. 465 and P.L. 2021, 466, the SAME program was established to enable New Jersey State agencies to hire, promote, retain, and advance qualified individuals whose physical or mental impairments impact their abilities to participate in the hiring and promotion process for non-competitive and unclassified titles within the State workforce.
The SAME program allows candidates, who identify as having a significant disability, to apply for non-competitive and unclassified positions through a fast-track hiring process. This program uses a fast-track process that permits people who are eligible for the program to request that the State appointing authority schedule with them a good faith interview. For more information about the SAME program and the Fast Track Hiring program, please Click Here. If you have any questions, please email, or call the contact as indicated on the job vacancy announcement.
This posting open to eligible applicants regardless of SAME eligibility.
Equal Opportunity Employer
Position Requirements
Foreign degrees/transcripts must be evaluated by a reputable evaluation service at your own expense and must be submitted prior to a start date. If this cannot be provided within 21 days of an offer the offer will be rescinded.
Must comply with the “New Jersey First Act” which requires employees hired after September 1, 2011, to reside in New Jersey. Non-New Jersey resident employees must relocate to New Jersey within one year of their date of hire and provide proof of residency to Human Resources.
Must complete an Outside Activity Questionnaire (disclosure of outside office or employment) on an annual basis.
Must review the required NJ State Ethics Guidelines found on the state website.
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship and Immigration Services regulations. Note: The State of New Jersey does not provide sponsorship for citizenship to the United States.
