Principal/Essential Duties & Responsibilities

• Payroll: Enter Payroll on ECMS weekly from timesheets


• PCM (Primavera Contract Management)


• Upload RFI's into PCM and email the appropriate individual and agencies


• Submit Submittals and supporting documentation Invoices


• Collect packing/delivery receipts and file


• Submit invoices along with packing slip to accounting department


• Keep track of paid and pending invoices
  
  
  
  

• Provide administrative support to Project Managers, Engineers and other field personnel as needed


• Clerical duties: answering, routing telephone calls, typing, faxing and ordering office supplies.


• Open, Sort and Distribute incoming and outgoing mail: USPS/UPS/FedEx


• Meet and greet visitors


• Set up and coordinate meetings


• Compose/Distribute meeting agendas


• Take meeting minutes


• Order food


• Enforce site safety at all times


• Assist new hires with completing new hire paperwork:
  
  
  • I-9
  
  
  • W-4's
  
  
  • Pay rate forms
  
  
  • Direct deposit forms
  
  
  • EEO training (equal Employment Opportunity/Harassment).