Everybody Has A Role To Play In Transforming Healthcare
As a Procurement Specialist, you play a vital role in our mission to improve lives. Responsible include identifying and researching prospective suppliers, reviewing proposals, facilitating renewals, preparing and placing purchase orders and tracking orders to ensure they are received. This position guides full cycle vendor management to include selection recommendations, relationships, and performance. At Vituity we know the impact you can have.
Join the Vituity Team. At Vituity we've cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call "culture of brilliance." Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.
Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.
The Opportunity
Act as a liaison between suppliers and involved departments to resolve procurement-related problems; handle correspondence and resolve issues concerning over-shipments, delivery shortages, changes in quantity, delivery dates, and prices and reports such changes to interested parties in a timely manner.
Maintain accurate information, including lead-time, pricing, current supplier information, current purchase order data, etc.
Compare prices and availability from multiple vendors and assess the best vendor to work with to support the implementation of new products and the maintenance of existing products through online channels and backend support systems.
Work with accounts payable department to resolve invoice disputes, validate vendor invoices, and follow-up to expedite overdue orders.
Receive and review all vendor contracts (with or without a purchase order) for completeness; business associate agreement (BAA) when applicable, Certificate of Liability, W9, etc. Synchronize with additional parties as needed (i.e. Contracts Director, Finance Director, legal) to get the contract signed and approved.
Maintain organized filing system (electronic and/or paper) for all purchasing related documentation and contracts.
Synchronize and facilitate maintenance and other applicable end of term or life tracking.
Verify purchasing requisitions for completeness including comparing items requested to standard list, clarifying unclear items, ensuring proper justification and approvals, recommending alternatives, etc.
Track inventory levels as needed including minimum order quantities. Initiate requisition when inventory reaches minimum quantity levels.
Process purchase orders to vendors, verifying terms and conditions are consistent with company standards. Edit purchase orders as needed.
Monitor shipments to ensure that goods or services are delivered on time, and in the event of problems, trace shipments and follow up on undelivered or damaged goods.
Communicate with all applicable parties as necessary regarding specific orders or purchasing in general. Assist when purchasing issues or variances arise.
Support office and facilities related services to include mail services, property maintenance requests, space planning, office safety protocol, security access management, supply orders, property management liaison, etc.
Monitor supplier performance and identify opportunities for improvements to ensure company requirements are met and suppliers are aware of their performance.
Ability to work with operating areas to review standards, processes, and procedures to maximize efficiencies and identify potential areas for improvement.
Analyze data to identify trends and develop solutions.
Perform ongoing research into a variety of purchasing-related areas, including competitor products and pricing and customer patterns and trends.
Guide full cycle of vendor management via vendor search and selection recommendations, analyze business requirements, contract recommendations, and continuous vendor evaluation to ensure best practices compliance and alignment with business objective.
Understand and support the requirements of internal stakeholders' procurement needs for a variety of products and services acquired from external suppliers and third-party vendors while determining the ideal number of vendors to meet the business needs without excess.
Act as a liaison and communicate with vendors as a central point of contact for coordinating, reviewing, and finalizing contracts as required in coordination with management including conflict resolution.
Write and review product specifications, maintain a working technical knowledge of the goods or services to be purchased. Conduct research to ascertain the best products and suppliers in terms of value, delivery, and quality including control spend, risk management, and build a culture of long-term saving on procurement costs.
Assist the Business to resolve vendor management issues such as vendor disputes and/or vendor termination.
Assist all phases of lease files including reviewing and monitoring leases prior to execution and throughout the lease term, monitoring critical lease duties, calculating rental escalations, and initiating appropriate action.
Work with accounting and property management to audit operating expense billing both estimated prepayments and reconciliation to ensure accuracy.
Maintain hard copy and electronic Master Lease files.
Perform all other duties as assigned and associated with the day-to-day operation of a commercial real estate portfolio.
Purchasing platform (Coupa) administrator for all back-end support and coding needs.
Troubleshoot and manage outages with support ticketing.
Liaison with Accounting NetSuite administrator for all integration needs.
System administrator for all other department supported platforms including Travel platform (TripActions) and internal online stores.
Required Experience and Competencies
Associates degree in related field in purchasing, accounting, marketing, general business, or another related field required.
3+ years of experience at a level equivalent to Purchasing Specialist with background in areas such as competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements required OR
A combination of education and work experience that demonstrates the attainment of the required competencies required.
Thorough knowledge and understanding of procurement practices, purchasing, ERP systems preferred.
Experience negotiating terms and strong networking ability preferred.
Demonstrated ability to interface effectively with business partner and supplier relationships with strong customer focus preferred.
Strong negotiation and supplier management skills preferred.
Strong project management experience, ability to manage change preferred.
Professional procurement certification is highly desirable.
Intermediate to advanced knowledge of Coupa Platform or similar ERP system preferred.
Proven experience working as system administrator level in a Procure to Pay platform preferred.
Intermediate skills in Microsoft Office Suite preferred.
Ability to conduct research and prepare analytical reports preferred.
Excellent customer services skills and professionalism preferred.
Demonstrated organizational and time management skills preferred.
Thorough knowledge of principles of purchasing and procurement policies, methods and procedures.
General knowledge of contract development procedures and practices.
Thorough knowledge of, or the demonstrated ability to learn quickly, a variety of Vituity policies, practices, and formats for common contracts, service agreements and leases.
Ability to develop, interpret, and apply accurate, multiple, and precise procurement specifications.
Ability to keep financial records and demonstrate creativity in developing cost-saving and buying practices.
Ability to plan and lead the work of others if required by the position.
Ability to work with limited supervision and exercise judgment to plan and accomplish goals.
Effective verbal and written communication skills to deal with people internal to the company, as well as with vendors, shipping agents, courier companies and sometimes government officials.
Highly organized, detail oriented, analytical, versatile and able to multi-task and prioritize in order to meet established deadlines.
Ability to work cooperatively and build strong relationships with peers and senior leadership locally and globally, sharing ideas and developing effective business processes in support of the company mission. Ability to collaborate and be comfortable dealing with ambiguity, influencing across multiple complex organizations, creating effective business partnerships.
Ability to work cross functionally in a fast paced and changing environment.
Strong analytical skills, accuracy, and attention to detail.
Ability to meet business critical deadlines.
Strong understanding of internal controls and compliance regulations.
Provide superior products and services by listening to our clients and each other, and apply our combined knowledge, experience, enthusiasm, and innovative spirit to each project.
Foster trust and build mutually respectful relationships by speaking and acting with integrity and following through on our commitments.
Create a collaborative environment by sharing ideas, recognizing strengths, skills, and perspectives, celebrating our successes, and providing the tools, support, and training needed for each of us to grow as a professional and enhance the success of the organization.
Proficient in Microsoft Office Applications with particularly strong skills with manipulating, analyzing and charting data in Excel.
Ability to learn new systems and concepts quickly.
Outstanding interpersonal skills to communicate effectively and confidently at all levels across the organization.
Demonstrated experience with general office equipment including postage mail equipment, copier and fax machines.
The Community
Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.
Monthly wellness events and programs such as yoga, HIIT classes, and more.
Trainings to help support and advance your professional growth.
Team building activities such as virtual scavenger hunts and holiday celebrations.
Flexible work hours.
Opportunities to attend Vituity community events including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more.
Benefits & Beyond*
Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.
Superior health plan options
Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
Outstanding Paid Time Off: 3-4 weeks' vacation, Paid holidays, Sabbatical
Student Loan Refinancing Discounts
Professional and Career Development Program
EAP, travel assistance, and identify theft included
Wellness program
Commuter Benefits Program
Vituity community initiatives including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more
Purpose-driven culture focused on improving the lives of our patients, communities, and employees
We are excited to share the base salary range for this position is $27.28 - $34.10, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company's annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.
We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.
Vituity appreciates differences; our dedication to diversity, equity and inclusion is at the heart of our organization. Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.
*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.
