The Department of Folklore and Ethnomusicology at Indiana University (IU) is a leading center for the worldwide study of vernacular arts, and of the historical, cultural and social contexts in which these arts are embedded. The home to 2 closely aligned disciplines with a deep shared history at IU, the department has a distinguished history and a bright future in the areas of research, teaching, public outreach and community service.
More information about the Department of Folklore and Ethnomusicology at IU may be found here.
Job Summary
Department-Specific Responsibilities
Assists the fiscal officer and department manager with financial management of all accounts for the Department of Folklore and Ethnomusicology and its affiliated units, the Archives of African American Music and Culture, and external agencies the American Folklore Society and the Society for Ethnomusicology.
Monitors, maintains, and reconciles IU, grant, and IU Foundation accounts to ensure compliance with university policies and procedures.
Maintains records of financial transactions and compiles and analyzes information to prepare reports on a monthly basis and as requested.
Processes financial documents in the KFS system and verifies that information is correct and resolves all discrepancies.
Investigates and resolves any phone or email inquiries regarding procedures or account status.
Processes monthly and biweekly payroll and eDocs and serves as the personnel approver for the department.
Processes all travel for the department.
Serves as purchasing and procurement card coordinator and reconciler with Chrome River.
Maintains key inventory as well as technology equipment and instrument inventory.
Hires Part-Time Employees for faculty and department.
Prepares donor letters and assists with development efforts of the department.
Provides technology assistance for faculty and graduate students.
Engages in training and education with regards to financial policies and practices regarding payroll, travel, and purchasing; researches and answers questions and resolves issues as needed.
General Responsibilities
With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records.
Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.
Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.).
Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.
Assists in designing, documenting, and implementing processes.
Processes payroll and verifies accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments.
Monitors financial accounts and ensures timely payments are made to payees.
Responds to inquiries regarding financial and/or personnel policies and procedures; takes the lead on the most complex cases within their scope of work.
Serves as liaison to department and/or other university divisions.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED)
Preferred
Associate's degree
WORK EXPERIENCE
Required
4 years of relevant experience
SKILLS
Required
Proficient communication skills
Maintains a high degree of professionalism
Demonstrates time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Highly thorough and dependable
Possesses a high degree of initiative
Ability to build strong customer relationships
General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS)
Experience in managing and documenting workflows, processes, and/or data entry
Basic understanding of technology
Ability to use standard office equipment such as phone, fax, scanner, etc.
Proficiency in computer systems, including standard Office software
Basic accounting and financial skills; ability to reconcile accounts
Demonstrates ability to apply concepts and policies to daily work functions
Excellent oral and written communication skills
Ability to clearly present material and make it accessible to a specific audience
Preferred
Ability to respond promptly and communicate efficiently with constituents
Ability to expeditiously review and analyze detailed information
Ability to manage multiple deadlines and focus with frequent interruptions
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Bloomington, Indiana
Advertised Salary
$19.23 - $19.95 per hour based on experience
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: Finance
Job Family: Financial Administration Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
