Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
Collaborates with immediate supervisor to establish, define and refine department goals and objectives consistent with facility’s Mission and Values, and demonstrates satisfactory progress towards these goals and objectives.
Exhibits the ability to make effective decisions based on verifiable and measurable data/criteria.
Promotes positive customer relations with internal and external customers.
Completes assigned tasks in a timely manner.
Assumes additional responsibilities as needed, with little or no direction, shows initiative in assisting others within the department.
Plans layout of stockroom, warehouse and other storage areas, considering turnover, size, weight and related factors of items stored.
Maintains a clean, neat, orderly warehouse at all times.
Oversees incoming and outgoing shipping activities to ensure accuracy, completeness and condition of shipments.
Studies records and recommends remedial action for reported non-usable, slow moving and excess stock.
Reviews records for accuracy of information and compliance with established procedures and to determine adequacy of stock levels.
Care and preservation of items received, stored and shipped; methods and use of equipment in handling, storing, maintaining and shipping stock; and related problems.
Assists the CEO in developing new purchasing policies, develops and implements systems and procedures utilizing scientific purchasing principles.
Analyzes market and delivery conditions to determine present and future material availability and prepares market analysis reports.
Develops a system to evaluate vendor quotations that utilizes negotiation and purchasing techniques to ensure quality, price, delivery and service, while maintaining the highest code of ethics and conduct.
Maintains purchasing records which are needed by Purchasing and other departments; compiles invoices, packing slips and statements and codes for payment processing. Keeps a copy of all purchase orders, packing slips and coded invoices in a file by vendor and date of the transaction.
With the CEO, develops additional or alternate sources of supply for important materials.
Makes special studies and surveys to determine the quality of goods purchased.
Works with the CEO and related personnel to establish and maintain the Price Table to ensure accurate reporting
Report the number of specific items that are sold and rented
Develop a user-friendly Price Table that accurately records the manufacturer, model number, color, size and any other pertinent information needed to ensure correct inventory levels of any specific item at any time.
Record accurate ‘Min and Max’ (minimum and maximum) levels in the Price Table. Run ‘Min and Max’ reports, as needed, to enable us to purchase the correct number of items based on our present and future needs
Correctly record and update Lot and Serial numbers in order to verify our inventory and accurately report the location of all rented and sold equipment
Designs, implements and monitors procurement reporting systems to meet company requirements.
Maintain a complete copy of all user manuals for all equipment that we sell or rent
Work with the CEO and other pertinent personnel to arrange periodic in-services and training on all equipment and supplies that we sell or rent.
Recruits and maintains suppliers that provide high quality products and services at a better price while maintaining the highest code of ethics and conduct.
Prepares and issues purchase orders and change notices.
Receives all ordered items into the computer system accurately and completely.
Reviews purchase orders and contracts for conformance to company policy.
Works with CEO, Management Team and other appropriate personnel to oversee all activities related to procurement of a commodity, from intent to purchase through delivery of the commodity.
Works with the CEO to supervise the disposal of surplus materials.
Responsible for maintaining an up-to-date inventory master and location master.
Utilizes the computer system to create and update purchase orders and perform other inventory control functions.
Responsible for expediting backorders and verifying acceptability of substitute items.
Remains informed of all contracts, utilizing them in preference to other sources.
Negotiation of complex requests for equipment, supplies and services from suppliers and subcontractors.
Participates in Performance Improvement Plans.
Qualifications:
High school diploma or GED preferred.
Two years’ experience in the medical buying/supplying field preferred.
Courses competed in accounting, marketing and merchandising would be preferred.
Preferred Knowledge, Skills and Abilities:
Computer literate in a variety of programs including but not limited to: Outlook, Excel, and Word. This position requires previous experience using a computerized inventory system. It also requires a high comfort level using the Internet to search for vendors, products and prices.
Ability to use Excel and other computer programs to prepare worksheets and/or reports that show the 'Days Inventory On Hand' (DIOH) and other inventory measurements.
Thorough knowledge of methods and procedures for the procurement of supplies.
Excellent verbal and written communication skills required.
Excellent communication and presentation skills, both verbal and written. in order to interact knowledgeably with fellow employees and management.
Strong work ethic, self-motivated, ability to work independently or with a team, strong problem-solving skills, and high attention to detail.
Working Conditions
This position will involve working in an office environment 95% of the time. Some exposure to hazardous materials. Safety materials provided for hazardous materials.
You will be expected to work during the hours set with your manager. Please note this job description is not designed to cover and/or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties and responsibilities may change at any time with or without notice.
