Position Title: Assistant Director of Financial Aid/Student Employment
FLSA: Exempt
Job Type: Full-Time
Staff Term:
Staff Work Schedule (hours/dates): M-F, 8:30-4:30
Academic Year Schedule (dates): July 1 - June 30
Faculty Term:
Position Type: Staff
Department: Student Financial Services
Job Summary/Basic Function: The Assistant Director of Financial Aid/Student Employment administers the College’s Student Employment program (involving between 800-900 students per year, and up to 120 supervisors). Program responsibilities include operations, communications, compliance, budget tracking and reporting.
Maintain compliance around federal work-study funding and overall employment law.
Perform monthly and annual reconciliation of FWS and Wheaton Work earnings with payroll and budget offices.
Collaborate with the Coordinator of Lyons Student Employment Program in Life and Career Design and the Payroll Office.
Participate in Enrollment yield activities both virtually and in person.
Supervise student intern.
This position requires strong communication and organizational skills as well as a demonstrated ability to work collaboratively with faculty and staff across campus.
Minimum Qualifications: The Assistant Director must have thorough knowledge of the Federal Work-Study program, as well as overall employment regulations, and work in conjunction with Human Resources to ensure compliance. This includes but is not limited to:
Federal Work-Study regulations, Fair Labor Standards Act regulations, INS employment eligibility regulations, state and federal minimum wage regulations.
Monitoring and implementing changes to federal and state employment regulations is essential.
Ability to produce Student Employment reports for department heads, division heads, and audit requests.
Basic web page maintenance skills required to keep Student Employment website up to date.
Ability to communicate well with off-campus constituents in regard to creating and maintaining paid Community Service opportunities (federal mandate).
Work in conjunction with Student Employment Coordinator in LCDI in resolving employment issues with students and supervisors.
Participate in a weekly on-call counselor schedule in SFS.
Attention to detail and superior oral and written communication skills are essential.
Must be able to work additional hours during peak processing season.
Preferred Qualifications:
Years of experience in a higher education setting.
Ability to utilize technology to problem-solve and improve processing inefficiencies.
Compensation and Benefits: To attract and retain the most talented individuals, Wheaton College maintains a flexible and competitive staff compensation and benefits program.
When determining and establishing hiring rates or recruitment ranges for a position, the College considers a number of factors including the budget for the position, the range of the grade, the external market for the position or similar positions, level and scope of responsibilities, required education, skills and relevant experience as well as internal equity. All salary offers must have the prior approval of the Office of Human Resources.
The anticipated hiring or recruitment range for this position is $50,000-55,000.
Physical Demands: None
ADA Statement:
Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
Eeo Statement: Wheaton College is an equal opportunity/affirmative action employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability. In a continuing effort to maintain and enrich an intellectually diverse learning environment, the Department and the College actively encourages applications from women and members of underrepresented groups. Wheaton’s core belief is that valuing diversity is pivotal to personal development, intellectual expansion, and societal equity. Our community is united by a shared dedication to equity and access that is essential to providing a transformative education in the Liberal Arts and Sciences.
Posting Date: 12/19/2024
Closing Date:
Open Until Filled: No
Contact(s): Office of Human Resources
Contact Phone/Extension: 508-286-8206
Contact Email: careers@wheatoncollege.edu
Contact Fax:
Special Instructions to Candidates: The federal government and the state of Massachusetts have made the decision to end the COVID-19 public health emergency. Effective June 1, 2023, the college will no longer require COVID-19 vaccinations and boosters for members of our community. Rather, we strongly recommend that everyone stay up to date on their vaccinations, including boosters, as recommended by their health care provider. While we will no longer require COVID-19 vaccinations, we strongly encourage members of our campus community to adhere to public health recommendations for vaccination to protect against COVID-19, as well as influenza and other diseases.
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