Every day, ANDRITZ continues to deliver successful innovative solutions to our customers globally. Why are we so successful? Because we are passionate and love what we do! We are at the forefront of future engineering technologies, with solutions that ensure the success of our clients in key industries that are shaping the future of the world we live in.
Position Summary:
The Administrative Assistant plays a crucial role in providing administrative support and assistance to the North America Immigration Team in processing documentation, applications, and inquiries. This role requires strong organizational skills and attention to detail to ensure a smooth transition for employees moving between locations.
Key Responsibilities:
Assist employees with completing immigration and relocation requisitions accurately and in a timely manner.
Organize and maintain immigration files and records in accordance with confidentiality and data protection regulations.
Complete and retain foreign worker Forms I-9 & E-Verify in accordance with federal guidelines.
Recordkeeping, tracking and reporting of expirations dates, extensions, and adjustment of status filings.
Generate reports and analytics on immigration and assignment metrics.
Help clients gather supporting documents related to various immigration procedures.
Maintain accurate immigration records and review all files periodically to ensure timely submission of all applications and petitions.
Organize documents and filings for review and signature by the Director of Immigration & Mobility
Provide additional administrative support to the Director of Immigration & Mobility with other office tasks as needed such as processing check requisitions, payment requests, and other program expenses.
Update database(s) and utilize case preparation/management tools effectively and efficiently.
Coordinate with other team members or departments as necessary to facilitate efficient workflow.
Qualifications:
Minimum three years of experience in an administrative position in a multi-national organization
Advanced level in using office software (e.g., Microsoft Office Suite) is required.
Requires the ability to prioritize and work well under pressure to meet strict deadlines.
Ability to work independently and collaboratively in a fast-paced environment.
Attention to detail and accuracy in document preparation and data entry.
Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels.
Strong interpersonal skills.
Cultural sensitivity and ability to work with employees from diverse backgrounds.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.
