This Category Associate position is a beginning buyer role.
Department-Specific Responsibilities
Initiates and creates university contracts for Professional Services (PRO) on a university-wide basis.
Reviews proposed information technology contracts and may involve assisting with the preparation of Requests for Proposal (RFP) and Requests for Quotes (RFQ)s, as well as negotiates terms and conditions of the contracts with suppliers and departments to include budget, forms, expense sharing (e.g., travel) and other supporting documents.
Tracks, monitors, and takes actions regarding the status of RF(x) and of contracts in the review and amendment process as required.
Maintains complete documentation necessary to meet audit requirements and will have oversight and BUY.IU approval authority for orders up to $50,000.
General Responsibilities
Places purchase orders and approves procurement invoices to procure supplies and services for department or operational area; may secure cost savings through price negotiation.
Analyzes prices of current and potential vendors and makes recommendations on new vendors based on departmental needs.
Acts as a liaison between university departments and vendors.
Responds to employee inquiries and requests and explains policies and procedures.
Monitors procurement processes and determines how to correct issues; independently corrects basic issues.
May provide assistance to Procurement Assistants.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
Bachelor's degree
SKILLS
Required
Proficient communication skills
Demonstrated time management and priority setting skills
Instills commitment to organizational goals
Ability to influence internal and/or external constituents
Possesses flexibility to work in a fast paced, dynamic environment
Promotes information sharing
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Indianapolis, Indiana or Bloomington, Indiana
This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.
Advertised Salary
$51,600 per year
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Core
FLSA: Exempt
Job Function: Finance
Job Family: Procurement Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
