Job Description:

Ace Electric


Account Specialist
VALDOSTA, Georgia
Employment Type: A - Full Time

Our Mission is to Identify, Hire, Train and Retain the very best people! Could that be you?

Join the Ace Electric team for opportunities to work with the best team and build your career with Ace University!

Since our inception in Valdosta, GA in 1975, Ace has been performing quality electrical installations in a full range of markets including: retail, education, healthcare, institutional, industrial, commercial, correctional facilities, hospitality, military bases and others. In the past 15 years, locations have been added in Macon, GA, Atlanta, GA, Jackson, TN, Statesboro, GA and Siler City, NC. Ace offers fabrication services, hard bid, design-build, negotiated contracts and fee-based work. We have the resources, professional staff and project management team to handle almost any type of electrical project. Our history of safety and quality has been established through years of successful projects and satisfied customers. Ace Electric is growing bigger in business each year and has no signs of slowing down!

General Summary:

The Accounts Payable (AP) Specialist I will be responsible for the day-to-day maintenance of the Accounts Payable subsidiary ledgers. The Accounts Payable (AP) Specialist I will report directly to the AP Supervisor.

Preferred Job Skills:

• Must have strong accounting, mathematical and analytical skills.
• Able to demonstrate advanced computer and keyboard skills.
• Acute attention to detail and process a high volume of data.
• Ability to maintain required levels of confidentiality when entrusted with sensitive business, customer, or employee related information.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Able to maintain high levels of productivity, meeting deadlines while maintaining accuracy.
• Effective and professional communicator, both written and verbal.
• Able to maintain a pleasant customer service attitude while under pressure.
• High level of professional business acumen.
• Proficient in English.

Mandatory Hiring Requirements:

References, Background Check, Drug Screen Testing, Valid Driver’s License.

Responsibilities:

• Responsible for performing accounting and clerical tasks related to the accounts payable function which generally includes receiving, processing, and verifying invoices, tracking, and recording purchase orders, and processing payments.
• Controls expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances along with charging expenses to accounts and cost centers.
• Ensure proper general ledger and job cost coding and allocation.
• Verify and match invoices against purchase orders and ensure goods or services were received before posting and payments are issued to vendors.
• Clarify any questionable invoice items, prices or receiving signatures.
• Monitor to ensure payments are made to vendors in a timely manner.
• Maintain copies of vouchers, invoices or correspondence necessary for files.
• Reconciling accounts payable transactions with vendor statements.
• Obtain proper information and/or data regarding invoice payments.
• Addressing and responding to vendor inquiries and maintaining vendor relationships.
• Prepare reports listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures.

• Other duties as assigned by AP Supervisor.

Position Requirements:

• License: None required.
• Certification: None required.
• Education: High School Graduate or GED required. Bachelor’s degree in accounting or finance preferred. Will consider experience in lieu of education.
• Experience: Minimum 1 year of experience in corporate accounting environment with experience in Accounts Payable processing preferred.

Working Conditions:

• Work in a climate-controlled office setting with varying degrees of stress and time pressure.
• Considerable amount of time making repetitive motions.
• Considerable amount of time sitting.
• Considerable amount of time using telephone and computer.
• Sounds and noise levels may be distracting or uncomfortable.

Required Physical/Mental Functions:

• Comprehend and practice safe work procedures as outlined in Company Safety Handbook.
• Operate company vehicle.
• Read and interpret instructional manuals and written instructions.

• Must hear and see well (either natural or with correction).
• Must be able to bend, stoop, squat, kneel, push, pull and reach overhead.
• Able to lift objects weighing up to 30 pounds, with frequent lifting and carrying of objects weighing up to 20 pounds.
• Tolerant to prolonged sitting.
• Repetitive use of arms, hands, and fingers.

AAP/EEO Statement:

Ace Electric, Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, disability status, protected veteran status, or any other category protected by federal, state, or local law.

Drug-Free Workplace Program Statement:

Ace Electric, Inc. provides a Drug-Free Workplace and prohibits the presence of certain items and substances on project or company premises and property and prohibits project and company personnel and others from reporting to work, working or being present on project or company premises while under the influence of alcohol, illegal drugs or other unauthorized substances, or with measurable quantity of alcohol, illegal drugs or other unauthorized substances present in the body. Ace Electric, Inc. abides by their Drug and Alcohol Abuse Policy as part of its commitment to safety and quality.

Accessibility: If you need an accommodation as part of the employment process, please contact Human Resources at either 229-506-5240 or hr@aceelectric.net

Equal Opportunity Employer, including disabled and veterans.

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