School or Unit: Harvard T.H. Chan School of Public Health
Description: Job Summary
The Department of Environmental Health at the Harvard TH Chan School of Public Health seeks a Faculty Assistant to provide administrative support to the Director of Harvard Chan C-CHANGE and its GEOHealth India program. The Center for Climate, Health and the Global Environment (C-CHANGE) conducts solutions-based research to inform climate actions that build a healthy, more just, and sustainable world. The GEOHealth India program examines the impact of air pollution in India, and trains Indian scientists so that they can assess and respond to environmental health concerns in their home country.
Position Description
Duties and responsibilities include, but are not limited to, the following:
Performs a range of administrative support duties for the Director of C-CHANGE such as maintaining the Director's complex calendars, arranging for meetings, appointments and travel
Uses multiple technical applications including word processing, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications
Composing and editing letters, lecture/course materials, presentations
May assist with reimbursement for travel, corporate cards
Receives visitors and answers routine inquiries from students, staff and faculty
Separately assist with adminstiration of the GEOHealth India project, a training grant
Making travel arrangements for faculty and trainees, helping newly-appointed trainees with logistics of a semester-long visit to HSPH, including finding housing, and getting oriented to Boston
Work with other staff to provide information necessary for visa applications, hiring, and Harvard Sponsored Role status.
Assist with reimbursements and corporate card, with scheduling routine meetings, with maintaining trainee databases, and preparing reports and presentations
Performing other duties as assigned
PLEASE NOTE: This is a part-time, benefits eligible position with a schedule of 28 hours/week.
PLEASE NOTE: This position has a term appointment of one year from the date of hire with the possibility of extension.
Basic Qualifications
3+ years of relevant experience is required; a combination of education and experience may be considered
Additional Qualifications and Skills
The following job-specific skills and competencies are preferred:
College degree preferred, or an equivalent of education plus experience in an office environment.
Experience with office administration and customer service skills
Solid working knowledge of office processes and systems, and of related computer software and electronic communications tools
Proven interpersonal skills with experience providing complex administrative support to one or more
Experience working across teams and with a variety of projects and constituencies
Additional Information
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
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The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.
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The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
LinkedIn Recruiter Tag (for internal use only)
#LI-JW1
Department Office Location: USA - MA - Boston
Job Code: 403033 Staff Assistant III
Job Function: General Administration
Work Format: Hybrid (partially on-site, partially remote)
Sub Unit: ------------
Salary Grade: 053
Department: Environmental Health - Center for Climate, Health, and the Global Environment (C-CHANGE)
Union: 55 - Hvd Union Cler & Tech Workers
Time Status: Part-time
Pre-Employment Screening: Identity
Commitment to Equity Diversity Inclusion and Belonging: At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.
EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
