Job Description:

Technical Project Coordinator

US-SC-Charleston

Job ID: 2024-3122
Type: Regular Full-Time
# of Openings: 1
Category: Administrative/Clerical
Weston & Sampson Engineers

Overview

Innovative and reliable for more than a century, Weston & Sampson strives to make the world a better place through interdisciplinary design, engineering, and environmental services. An employee-owned company (ESOP) of more than 725 professionals, we are seeking talented technical and professional individuals to join our growing firm. Dedicated to improving quality of life for both our clients and our employees, we offer opportunities to collaborate on meaningful projects that transform the environment, with a team that respects and values your ideas. Weston & Sampson offers a flexible work environment, competitive compensation, excellent benefits, and dynamic career growth, in an equitable and welcoming corporate culture that embraces diverse perspectives and experiences and recognizes people for their contributions.

Weston & Sampson is an Equal Opportunity Employer. We embrace the rich perspectives and experiences that arise from people of different races, ethnicities, cultures, sexual orientation, gender identities, ages, socio-economic statuses, abilities, and religions, as well as valuable insight from other untapped groups without our Weston & Sampson family and the communities we serve.

Your world is always changing, and so are we. Join us as we grow: https://www.westonandsampson.com/join-our-team/

A Note to Third-Party Recruiters

Weston & Sampson coordinates all recruiting and hiring at our company. We do not accept unsolicited resumes from third-party recruiters, staffing agencies or related firms. Resumes are only accepted if a signed agreement is in place. All unsolicited resumes will be considered the property of Weston & Sampson. Weston & Sampson is not responsible for any fees related to unsolicited resumes.

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Responsibilities

Weston & Sampson is seeking a Techincal Project Coordinator with 3+ years of experience in our Charleston, South Carolina office. This position allows the flexibility to work from 24-40 hours. The position demands the ability to work on multiple projects/deadlines under pressure and work with a range of staff simultaneously.

Qualifications

What you’ll do:

• Collaboration with other project coordinators in our East Coast offices to provide administrative support for a 30+ person office of technical staff.
• Coordination with accounting and marketing staff to facilitate the opening of new projects and preparation of project marketing documents.
• Report editing and preparation, specification edits and formatting in Word and SpecsIntact.
• Prepare reports, agenda and data for staff and project meetings.
• Book conference registrations, professional association activities, and travel arrangements.
• Compile and report revenue projections and project budgets in Excel.
• Create and run CRM and Project Management Reports in Deltek’s VISION software.
• Coordinate and make submittals to state and federal agencies.
• Assist in preparing responses to RFP/Qs and developing client presentations.
• General administrative tasks for the office including reception, photocopy center, meeting preparation, lunch orders, and other administrative and office organizational tasks as required.

What you’ll bring:

• Bachelors Degree preferred
• Proven ability to communicate effectively, both in verbal and written forms, and possess excellent interpersonal skills.
• Ability to organize systems and work with diverse personnel, as there are often competing deadlines.
• Detail-oriented, organized, and a team player who is able to work on multiple projects simultaneously.
• Possess considerable experience with Microsoft Office Suite, including data entry and manipulation using Excel, presentation preparation using PowerPoint, and schedule development using MS Project.
• Experience with InDesign, BlueBeam Revu, SpecsIntact and Vu is a plus.
• Strong technical writing skills.
• Experience in the civil engineering industry is a plus, however, will consider entry-level candidates and will train as necessary, local travel may be necessary.

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