Project Administrator Jackson, Tennessee Minimum_experience: Manager/Supervisor Employment Type: A - Full Time
Our Mission is to Identify, Hire, Train and Retain the very best people! Could that be you?
Join the Ace Electric team for opportunities to work with the best team and build your career with Ace University!
Since our inception in Valdosta, GA in 1975, Ace has been performing quality electrical installations in a full range of markets including: commercial, mission critical, education, healthcare, institutional, industrial, correctional facilities, hospitality, military bases, retail and others. In the past 15 years, locations have been added in Macon, GA, Atlanta, GA, Jackson, TN, Statesboro, GA, Sanford, NC and Plain City, OH. Ace offers fabrication services, hard bid, design-build, negotiated contracts and fee-based work. We have the resources, professional staff and project management team to handle almost any type of electrical project. Our history of safety and quality has been established through years of successful projects and satisfied customers. Ace Electric is growing bigger in business each year and has no signs of slowing down!
Benefits:
Health, Dental, Vision, Life, Disability, Accident and Critical Illness Insurances
401k with Match
Access to Ace University: Apprenticeship Program, Leadership Training, Skill Building Classes and much more!
General Summary:
The Project Administrator will be responsible for assisting the Project Manager and Corporate Accounting with all financial requirements for a project(s). The Project Administrator may report to the Division Manager, Operations Manager or to a Project Manager if designated.
Preferred Job Skills:
Ability to work in a fast-paced and ever-changing environment
Proficient with computer skills (Microsoft office, Excel, Spectrum or other similar accounting/project management software)
Acute attention to detail.
Ability to maintain required levels of confidentiality when entrusted with sensitive business, customer or employee related information.
Ability to manage multiple responsibilities in a fast-paced environment.
Able to maintain high levels of productivity, meeting deadlines while maintaining accuracy.
Effective and professional communicator, both written and verbal.
Able to maintain a pleasant customer service attitude while under pressure.
High level of professional business acumen.
Mandatory Hiring Requirements:
References, Background Check, Drug Screen Testing, Valid Driver’s License.
Responsibilities:
Provide general oversight and direction with regards to the financial aspects of a project
Ability to read and interpret contract documents
Preparation of monthly billing including ensuring compliance with all requirements set forth in the Subcontract documents
Assist in the preparation and monitoring of Change Orders
Monitor payroll timesheets and provide guidance on per diem as needed
Review of credit card expenditures
Prepare customer required reporting
Prepare necessary Lien Waiver documents
Monitor and manage receivables
Prepare cash flow analysis
Monitor job costs and provide appropriate and constructive feedback to management as needed
Participate in monthly Work in Progress reporting
Prepare necessary 3rd Party Subcontract documentation
Monitor purchase orders.
Additional responsibilities may be assigned as needed by the Division Manager, Operations Manager or Project Manager.
Position Requirements:
License: Valid state driver's license as required by job conditions or by the company.
Certification: None required.
Education: High School Graduate. Bachelor’s degree preferred.
Experience: Minimum of 5 years of experience in construction administration and accounting or like experience preferred.
Working Conditions:
Work in a climate-controlled office setting with varying degrees of stress and time pressure.
Considerable amount of time making repetitive motions.
Considerable amount of time sitting.
Considerable amount of time using telephone and computer.
Sounds, noise levels may be distracting or uncomfortable.
Required Physical/Mental Functions:
Comprehend and practice safe work procedures as outlined in Company Safety Handbook.
Operate company vehicle.
Read and interpret instructional manuals and written instructions.
Must hear and see well (either natural or with correction).
Must be able to bend, stoop, squat, kneel, push, pull and reach overhead.
Able to lift objects weighing up to 30 pounds, with frequent lifting and carrying of objects weighing up to 20 pounds.
Tolerant to prolonged sitting.
Repetitive use of arms, hands, and fingers.
AAP/EEO Statement:
Ace Electric, Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, disability status, protected veteran status, or any other category protected by federal, state, or local law.
