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Equal Opportunity Employer/Veterans/Disabled
SUMMARY
The Supply/Distribution Specialist 1 provides professional mailroom or warehousing and distribution support to the bureau.
Responsibilities
ESSENTIAL DUTIES & RESPONSIBILITIES
The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.
Assist in collecting, sorting, tracking, and delivery of mail, documents, papers, parcels, packages, and other materials on an established route and time schedule to delivery points within the bureau.
Assist in processing all incoming and outgoing mail, along with compiling mail information and data in Excel spreadsheets.
Display excellent customer service skills and interpersonal abilities during conversations, both verbal and written, with DOS employees at all levels, other contractors, vendors, and other Federal counterparts.
Monitor group email address for incoming email inquiries, such as items ordered or order status and assure inquiry acknowledgement within two business hours and follow-up response within one business day.
Conduct all official electronic correspondence through the DOS group email account.
Maintain metered mail reports and ensure appropriate accounts are being charged accurately with 100% accountability.
Utilize DOS metering machines to meter outgoing material accurately (weight, zip code, mail class) with 100% accountability.
Oversee incoming and outgoing shipping activities to ensure accuracy, completeness, and condition of the shipments with 100% accountability, including expediting deliveries to various annex buildings throughout the Washington, DC Metro Area.
Maintain continuous control, with 100% accountability, of all materials while considering the materials may contain Personally Identifiable Information (PII) and classified information which must be transported via public elevators, lobbies, docks, and through public hallways.
Scan and process incoming and outgoing material into the ILMS Mail Management System (MMS) or successor and/or Excel spreadsheets.
Ensure x-ray scans and/or DOS established security requirements of all materials received, track all deliveries through manual or computerized records, prioritize and/or direct material delivery to building occupants.
Sort materials to be delivered according to designated stops and times.
Deliver material by DOS established address standards such as mail point number, organization unit or subunit, and individual's name.
Pick up material at point stops and sort it for route delivery.
Process outgoing materials and sort the materials by well-defined categories such as air mail, stop mail, special delivery, hand receipt, manifest, waybill, etc.
Assist and/or support in/out bound direct deliveries of commercial freight companies or other Federal agencies.
Transport support staff and /or materials to/from different DOS annexes or locations throughout the Washington, DC Metro area.
Pick up and/or drop off daily materials from the Harry S. Truman (HST) Shipping and Receiving Office and/or Mailroom, located at 2201 C Street, NW, Washington, DC 20520 with delivery to SA-17.
Pick up material (minimum of once daily) from SA-32, located at 44132 Mercure Circle, Sterling, VA 20166 with delivery to the distribution center at SA-17; support additional pick-ups/drop-offs requested by the COR/GTM.
Maintain a log of vehicle loan outs, including the name of person to which the vehicle is being loaned, the date and time of the loan, the date and time of return, the mileage at the time of loan and upon return, and the vehicle condition upon return; log shall be written in a log or completed in Excel, per the COR/GTM.
Check the vehicle frequently and after each loan for damage and note all pertinent information in the vehicle logbook.
Coordinate with the PAS Division and/or GTM to deliver VIP visa's when needed.
Perform any other driving tasks at the discretion of the GTM.
Monitor required preventative maintenance checks and interior/exterior care as set forth in the GSA Fleet Users Guide Handbook and maintain a log of when these actions are performed.
Take the vehicle to a GSA approved auto repair shop for required preventative maintenance within three (3) business days of being notified by the DOS Fleet Vehicle Office and note the maintenance performed in the Official Vehicle Report (OVR's).
Keep vehicle in good, clean condition and maintain all paperwork for vehicle services along with the OVR's in the vehicle notebook and report any damage upon discovery.
Always maintain at least 1/3 tank of gas in the government vehicle.
Qualifications
QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
S. citizenship and the ability to obtain/maintain a minimum SECRET clearance.
Bachelor's degree from an accredited institution, or an associate degree with two (2) years of specialized experience, or High School Diploma/GED with four (4) years specialized experience in automated warehouse support.
Proficiency in the use of Microsoft Office Suite.
Demonstrated strong written and oral communication skills.
Demonstrated timely and proficient organizational skills with the ability to work independently and multi-task in a high volume, fast-paced work environment with little or no supervision.
Demonstrated ability to have a flexible, team-oriented approach to work while building and maintaining strong working relationships with colleagues.
Demonstrated excellent customer service abilities.
Ability to maintain control with 100% accountability of 'controlled supplies' with a working knowledge of the importance and practice of safeguarding inventory.
Ability to work in non-climate controlled and outdoor conditions.
Ability to lift, move, and/or carry heavy, large, and/or 'awkward' items (up to 60 lbs.) with no limitations.
Possess, and maintain throughout contract, lift truck operation certification (OSHA).
Possess driving knowledge of roadways throughout Washington, DC, Virginia, and Maryland with excellent proficiency on routes required for recurring pick-up and delivery destinations.
Possess, and maintain throughout contract, a valid U.S. driver's license and a clean driving history.
Knowledge, Skills, Abilities, and Other Characteristics
Must be a self-starter
Must be organized
Must have a Secret Clearance
Preferred
N/A
NECESSARY PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employees must maintain a constant state of mental alertness at all times. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.
DOT COVERED/SAFETY-SENSITIVE ROLE REQUIREMENTS
This position is not subject to federal requirements regarding Department of Transportation "safety-sensitive" functions.
WORK ENVIRONMENT
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.
SUPERVISORY RESPONSIBILITIES
No supervisory responsibilities.
ADDITIONAL QUALIFYING FACTORS
As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations.
Shareholder Preference. BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.
Equal Opportunity Employer/Veterans/Disabled
We participate in the E-Verify Employment Verification Program. We are a drug free workplace.
