Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:
High school diploma or GED
Experience working in a student-centered or customer-oriented environment
Knowledge of common office applications including Microsoft 365 and Zoom
Strong organizational, multi-tasking, and time-management skills
Strong interpersonal, verbal, and written communication skills
Ability to complete assignments accurately and with attention to detail
Ability to supervise and prioritize work of student employees to ensure completion of projects
Ability to work independently and as part of a collaborative team
Ability to maintain focus in a fast-paced environment
Ability to respond to stressful situations with professionalism and composure
Preferred Qualifications:
Bachelor's degree
Experience working with college students
Knowledge of Texas State University policies and procedures
Experience supervising and prioritizing work of student employees to ensure completion of projects
Ability to manage budgets
Knowledge of Texas State University software systems
Job Description:
The Administrative Assistant II provides administrative and clerical support to the College of Liberal Arts Advising Center, supervises student employees, and oversees front desk/reception area operations.
Job Duties:
Oversee front desk operations and foster a professional/student-centered environment in the reception area
Open and close the office at set times
Greet, screen, and route visitors in a courteous manner
Assist students, parents, faculty, staff, and visitors by answering questions and/or referring to appropriate campus resource
Answer multi-line telephone, screen and transfer calls, take messages, and refer to other offices as appropriate
Maintain multi-user electronic calendar and schedule appointments for advising center staff
Recruit, screen, and hire staff of student employees
Provide initial and ongoing training to student employees
Create student employee schedules; track and approve pay for student workers
Monitor advising center inbox and respond/forward emails appropriately
Order office supplies, track expenditures, and reconcile budget
Submit facility-related requests, as well as track and perform follow-up
Other duties as assigned
Additional Information to Applicants:
If selected for an interview, applicant will be contacted via email.
Job Open Date:
11/21/2024
Job Close Date (posting closes at midnight):
12/05/2024
Open Until Filled:
No
Normal Work Days:
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start:
8:00AM
Normal Work Hours End:
5:00PM
Posting Notices:
You will be required to electronically attach a resume and cover letter to your application.
Legal and Required Notices:
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State? :
* Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! * Generous paid time off: vacation, holidays, sick days and many more! * Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program * Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. * An inclusive Bobcat community: join our many social networks offered on and off-campus * Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.
