ACCOUNTS PAYABLE & ACCOUNTS RECEIVABLE SPECIALIST - Full-time - White Bear Lake, MN (hybrid)
$27.88 - $28.85 / hour
Full-time Benefits and Bonus Eligible!
BENEFITS
Smarte Carte Inc. offers a competitive compensation package and outstanding benefits including Group Health & Dental Insurance, Company Paid Life Insurance, Company Paid Short-term Disability, Matching 401k, Paid Time Off, Paid Sick Time, Paid Holidays, and Wellness Reimbursement Program.
COMPANY BACKGROUND
Smarte Carte, Inc. is the leading concessionaire of self-serve vended luggage carts, electronic lockers, commercial strollers, and massage chairs, as well as other passenger and guest services.
Smarte Carte is headquartered in St. Paul, MN and has operations in the United States, Australia, Canada, Ireland, New Zealand, Norway, Singapore, Sweden, and United Kingdom. Smarte Carte products and services can be found in the following types of venues:
Luggage cart concessions at airports and major bus/rail stations
Electronic locker concessions at amusement/theme parks, indoor and outdoor waterparks, ski resorts, entertainment centers, and transportation centers
Stroller concessions at shopping centers, amusement/theme parks and zoos
Massage chairs at transportation, shopping, and entertainment centers
Long-term baggage storage, baggage wrapping and excess baggage storage services at airports, shopping centers, and major bus/train stations
Are you looking for a job with a flexible schedule, great pay, and a fantastic work environment? Are you looking for a place to develop and build your career? Do you like to have your voice heard and be involved in process improvements? Then Smarte Carte is the place for you! A positive attitude and willingness to learn are the top qualities for our ideal candidate. Smarte Carte prides itself on having a diverse and inclusive workforce. All genders, ethnicities, and backgrounds are encouraged to apply. Smarte Carte is focused on being environmentally responsible by owning/operating recyclable equipment and reducing our carbon footprint.
BASIC FUNCTION
The Accounts Payable (A/P) & Accounts Receivable (A/R) Specialist is responsible for accurately coding, entering and paying all vendor bills for all vendors and employees in the United States and Canada; as well as accurately invoice, track, and perform collections for all Smarte Carte Mobility customers.
KEY JOB RESPONSIBILITIES
Ensure all vendor bills are paid in accordance with company policy.
Code and import/enter all vendor bills into NetSuite ensuring they are routed for proper approval.
Work with Purchasing and Receiving to process vendor bills to Purchase Order (PO) vendors ensuring that the PO is set up properly including verifying quantity and price, items have been received correctly and invoice matches PO and Receipt (3-way match).
Import large vendor invoices (UPS, Verizon, Koch Logistics and Maritime) into NetSuite.
Knowledge of Inventory Item Ledger and correct posting to ensure accurate inventory pricing of items in NetSuite (freight, sales tax, misc).
Timely payment to all vendors according to payment terms, attention given to vendor discounts when applicable.
Act as back-up for Accounts Payable Coordinator processing vendor payments via NetSuite integration with Treasury Management Software (Kyriba) and communicate payment batch totals to assist in daily cash management.
Encourage vendors/employees/customers to utilize payment via ACH to reduce processing time for A/P payment & A/R collections.
Create monthly customer invoices for recurring lease charges & import into NetSuite.
Bill Sales Orders for equipment sales and ensure customers receive the related invoices.
Import/enter customer invoices into various portals used by customers (Coupa and InvoiceWorks).
Timely application of customer payments received electronically to ensure an accurate A/R Aging.
Processing customer payments received in the home office via Remote Capture Deposit process.
Perform A/R collection activities by contacting past due customers and obtaining payment status.
General journal entries as required.
Ensure proper coding and review of receipts for all transactions using the company credit card.
Research statement balances for all vendors & customers and resolve outstanding items.
Prepare and update detailed procedures for all functions related to position.
Prepare schedules and provide documentation as required during annual financial audit.
Other duties as assigned.
EXPERIENCE
2-4 years of experience in A/P & A/R
Experience with working in a cross-functional team
PERSONAL CHARACTERISTICS
Demonstrated strong business acumen as defined by a proven track record of success.
Ability to forge solid relationships with internal and external constituents e.g. customers, clients, etc. and manage across a wide range of capabilities and personalities.
Excellent verbal and written communications.
Willingness to adapt to changes as required created by growth.
Organized and able to manage multiple priorities effectively in a fast paced environment.
PERSONAL CHARACTERISTICS
The successful candidate will be expected to be a high-energy, creative, and resourceful self-starter.
Teamwork and Interpersonal Skills: A team player and builder, receptive to ideas from others. Shares information and keeps team members and partners informed. Works effectively with others to identify and resolve issues. Excellent interpersonal skills and an ability to interact successfully with all levels of management as well as a diverse work force.
Ethics: Highest level of professional integrity and honesty as well as personal credibility
EDUCATION
Bachelor's degree (preferred) or 2-year Accounting degree with 2-4 years experience
PHYSICAL REQUIREMENTS
Prolonged periods of sitting at a desk and typing/computer work.
Visual acuity and manual dexterity to operate computer system.
#LI-VG1
Experience
Required
2 - 4 years: Accounts Payable and Accounts Receivable
Data Entry
Education
Required
Associates or better in Accounting
Preferred
Bachelors or better in Accounting or related field
Skills
Required
Decision Making
Flexibility
Communication
Customer Service
Collaboration
Prioritizing
Time Management
Multitasking
Attention to detail
Computer
Behaviors
Required
Team Player: Works well as a member of a group
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Motivations
Required
Self-Starter: Inspired to perform without outside help
