The Administrative Coordinator position provides professional administrative and financial support to investigators on funded projects. Responsibilities include but are not limited to preparing budgetary records/reports, expenditures and reconciliations, purchasing items for programmatic support; scheduling appointments and meetings, making travel arrangements; website management; helping to organize workshops, seminars and other sponsored events. The position requires coordination with the Research Financial Services Office for grants management as well as the DFCAS Dean's Office for university accounts. This position will serve as a liaison to the Shared Business Services Center for coordination of financial, payroll, human resources, and travel activity, the College Dean's Office, the Office of the Vice President for Research, as well as other departments across campus. Performs various duties as needed to successfully fulfill the function of the position.
Essential Duties:
Organizes, coordinates and performs clerical and administrative functions following established standards.
Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.
Answers questions, provides information and handles complaints for internal and external customers.
Updates office procedures for a more efficient operation when necessary.
Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records.
Approves departmental expenditures within predetermined guidelines.
Reviews billing from contractors and vendors, adjusts as needed.
Establishes and maintains filing systems including confidential documents.
Assists with design and selection of departmental computer programs.
Selects, supervises, trains and evaluates performance of assigned staff.
Prepares staff schedules and monitors and approves time worked.
Coordinates departmental personnel and payroll issues.
Plans and coordinates special projects.
Schedules appointments and makes travel arrangements.
Collects and disseminates information for internal and external customers.
Performs various duties as needed to successfully fulfill the function of the position
Required Education and Experience: High School Diploma or GED, AND:
12 months office, clerical, or administrative experience.
Skills:
Basic math skills.
Advanced computer skills with wide knowledge of business software.
Proficient in Microsoft Office.
Detail oriented for accuracy of data and information.
Highly organized and able to handle multiple projects and deadlines.
Certifications: None
Supervision: None
Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.
Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
