Visionary Integration Professionals (VIP) provides industry-leading management consulting, system integration, and technology deployment solutions. VIP helps its clients strengthen mission outcomes by combining deep industry specialization, agility to adapt as needed, and an unwavering commitment to client satisfaction. VIP brings expertise in how to deploy systems that align people, processes, and technology to accelerate strategic change and to deliver business results in partnership with its clients. Since 1996, VIP has worked with over 1,200 public sector and commercial clients. For more information, visit https://trustvip.com.

Join VIP: A strategic approach to accelerate your career! This is a remote role.

The Senior Proposal Manager serves as the proposal lead, guiding the preparation and submission of all proposal and/or response materials. It is the responsibility of this role to maintain schedules, organize resources, coordinate inputs and reviews, ensure bid strategy implementation, ensure compliance, and provide process leadership. The Senior Proposal Manager is also responsible for establishing, implementing and improving processes for the development and submission of proposals.

Responsibilities:

• Coordinate the activities necessary for the successful completion and submission of proposals, including identifying RFP/RFI requirements and structure, organizing and conducting discussion calls, sharing information regarding timelines and deliverables, and ensuring process deliverables are completed.
• Facilitate expectation management and surface issues, as well as provide effective communication across teams.
• Conduct discussion calls for Bid/No Bid decisions with representatives from sales, legal, and subject matter experts.
• Take ownership of all Proposal requirements and subsequent proposal deliverables, from receipt of the RFP/RFI/RFO through proposal completion and award follow-up.
• Track and ascertain proposal award status, monitor tracking information, and assemble statistical data to inform on trends for proposal and win rate improvement.
• Analyze RFP/RFIs to identify unique requirements, terms, and conditions, escalating as needed. Ensure execution and approval of proposals and contract documents by appropriate parties, record contract terms, and archive final proposals and executed contracts according to company policy.
• Establish and maintain positive working relationships with internal and external customers.

Education Level and or relevant experience:

• A minimum of five years of experience in Proposal Management.
• BA or BS degree (preferred in related fields such as Business, Accounting, Finance).
• Technical (software, platform, and methodologies): MS Office, Adobe Pro, Qvidian, SFDC, Sharepoint, Excel, Confluence, Slack and Salesforce.
• Excellent management and interpersonal skills, with an ability to work as an individual contributor and team player.
• Experience in: RFP/Proposal Management.

Knowledge and skills:

• Understanding of State and Local Government procurement curriculum, Desirable SLP/MSA, NASPO and GSA.
• Ability to handle multiple projects simultaneously under very tight deadlines.
• People skills needed to lead all internal team calls related to each RFP assigned and clearly. communicate responsibilities and due dates to all contributors.
• Must be able to gather, analyze, summarize and prepare recommendations related to regulatory requirements for assigned opportunities.
• Ability to develop workflows to meet deadlines, flexibility, ability to organize and shift priorities as necessary.
• Strong written and verbal communication skills.
• Expertise on law governing contract drafting and management is necessary and should be equipped to converse in the legislative and industrial aspect of RFPs and proposals in a timely and professional fashion.

The compensation for this position is $135,000 to $150,000 per year depending on experience and qualifications. Employees are also eligible for performance-based bonus/ to participate in a performance-based incentive plan. This position is eligible for a benefits package including; medical, dental, vision, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, 7 paid holidays and flexible paid time off.

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