Position Overview The Invoicing Clerk in the Railway Ties division at Stella-Jones is responsible for generating timely, accurate invoices to ensure smooth cash flow and precise financial records. This data-centric role focuses on reconciling and validating information to ensure invoices align with purchase orders and customer systems, emphasizing accuracy to facilitate seamless payment processing. This is a hybrid position based at our office in Pittsburgh, PA.
Key Responsibilities:
Prepares timely and accurate invoices for daily mailing or EDI invoicing to customers.
Reviews customer invoices against Customer ERP Portal inputs and resolves any discrepancies between invoices and Purchase Orders listed in ERP Portals.
Audits invoices against purchase orders and researches discrepancies for customers with Portal ERP systems.
Extracts general ledger information.
Codes data for input to financial data processing system according to company procedures.
Reviews, balances, and interprets computer reports, and makes corrections.
Reconciles report discrepancies and problems.
Assists with month-end close, reports, etc.
Prepares documents for audits and assists in responding to audit requests related to invoicing.
Maintains knowledge of invoicing, EDI, and accounting software updates or changes.
Suggests and implements improvements to invoicing processes to enhance accuracy and efficiency.
Collaborates with the customer service team to ensure clear communication and timely responses to customer inquiries.
Participates and contributes to company safety program.
Performs other related duties as assigned.
Qualifications:
Two (2) or more years of experience in invoicing, accounts receivable, or a closely related accounting role required; Five (5) or more years preferred
High school diploma or equivalent required; Associate's degree in accounting or related field preferred
Proficiency in Microsoft Excel and other Microsoft Office applications
Experience with ERP systems (e.g., SAP or similar) and EDI invoicing preferred
Familiarity with general ledger processes and financial data reconciliation.
