Provides fiscal and administrative support or the Department of History and Geography. Responds to inquiries and prepares correspondence. Monitors and tracks budgets and expenditures for State and foundation accounts. Liaises between students, faculty, Chair, and other organizations. Performs other duties as assigned.
JOB DUTIES:
40% - Essential - Financial Operations: Track budgets, process vouchers, and reconcile accounts for the Department of History and Geography. Coordinate with outside vendors and department guests for procurement registration and payment processing. Process vouchers in BuyWays, Concur, and PeopleSoft for all funds. Manage faculty reimbursements and travel request for department faculty members utilizing Concur. Prepare budget transmittal forms (BTF), disbursement corrections, and payroll corrections for processing by the college business office. Review journal and voucher error reports daily and correct any budget check issues in the department.
25% - Essential - Administrative Support: Maintain department asset tracking (DAT), order office supplies and equipment for the department, and provide general office support. Assist department students, faculty, staff, and visitors as needed. Prepare student awards certificates for annual awards ceremony and upload syllabus to repository. Serve as department room coordinator by reserving rooms in 25Live for clubs, meetings, and other departmental needs. Manage Gentec ID card access for the department. Ad Hoc: Perform other department related task as requested by the Department Chair or college business office.
20% - Essential - Compliance and Account Monitoring: Monitor restricted and unrestricted funds to ensure accuracy in posting of expenses to correct accounts and documentation of transaction. Recommend alternative spending options to Department Chair when necessary. Reconcile monthly BSR reports for expenditures and revenues and serve as department p-card liaison in Concur. Resolve and discrepancies on the budget status reports. Manages corrections of all errors. Develops and communicates departmental level financial reports for Department Chair to facilitate the effective management of the department's funds. Maintain department files for audit purposes. Attend all university and college meetings for staff and ensure all policies and procedures are followed by the department.
15% - Essential - Financial Planning: Analyze and project departmental revenues and expenditures throughout the year, reporting any discrepancies to the Department Chair. Also, take necessary action to rectify any discrepancies found. Work with department chair, department HR coordinator, and college business office to develop department's annual budget for restricted and unrestricted funds. Organize and input necessary date in Adaptive Workday budget system according to business office deadlines.
MINIMUM REQUIREMENTS:
Education - High School or equivalent - experience in entry-level accounting or bookkeeping. A bachelor's degree may be substituted for required work experience.
Work Experience 1+ years
RESPONSIBILITIES:
JOB KNOWLEDGE Fundamental Job Knowledge - Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations
SUPERVISORY RESPONSIBILITIES No Supervisory Duties - Not responsible for supervising employees.
BUDGETARY RESPONSIBILITIES No Budget Responsibilities - No fiscal responsibility for the department's budget.
WORKING CONDITIONS:
No Work Conditions
WORK SCHEDULE:
Standard Hours: 37.5
JOB LOCATION:
Clemson, SC
APPLICATION DEADLINE:
Apply by: December 1, 2024 at 11:59pm EST
CLOSING STATEMENT:
Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.
