Expedites orders to ensure supplies arrive as needed to avoid stock-outs. Assists Buyer/Purchasing Coordinators in accurate and timely placement, follow up and coordination of orders.
Job Specific Duties
Follows up on all open order reports daily. Expedites orders by calling vendors to obtain status on open orders & backorders; updates information on purchase orders accordingly & adds comments.
Coordinates with requesters to determine the urgency needed & coordinates shipment with the vendors.
Coordinates sourcing of viable substitute products when ordered items are confirmed to be on backorder or discontinued.
Requests substitute product information, specifications and pictures. Coordinates with requester, inventory location or Value Analysis Coordinator approval of the substitute product for ordering.
Places priority orders as requests are received and calling the orders into the vendors by phone & handling them with urgency.
Identifies non-contract items and brings them up to Contract Coordinators as opportunities for local agreements.
Runs, reviews and analyzes purchasing reports and performs research necessary to resolve problems. Makes corrections as needed to expedite problem orders.
Keeps Supply Chain Administration management, staff and requesters aware of any extended backorders, discontinued items, or orders that cannot be resolved.
Minimum Job Requirements
Previous experience with emphasis on procurement process
Knowledge, Skills, and Abilities
High school education or equivalent preferred.
Ability to communicate effectively in English both verbally and in writing.
Experience with Lawson is preferred
Must be able to respond to rapidly changing priorities.
Must be capable of viewing the problem resolution process from a systems perspective and be eager to accept the challenges of providing imaginative approaches to their resolutions.
Must have a strong commitment to professional ethics and professional business practices.
