Job Summary

Responsible for staffing needs to ensure adequate coverage for quality care on all shifts by working closely with 
the Leaders.

Job Specific Duties

• Accurately records staffing and nursing pay practices (ESP, LOA, jury duty, bereavement, etc.) in a computerized system (Clarivia/Kronos). 
  
  


• Assesses and evaluates staffing needs on a proactive (daily, weekly, scheduling period, etc.) and shift-toshift basis to provide 24-hour coverage. 
  
  


• Answers employee calls regarding staffing/scheduling functions. 
  
  


• Prepares staffing on a timely basis and communicate with the Leaders so that they can make staffing decisions.
  
  


• Communicates any staffing shortages/overages/changes to the Leader and contacts staff if additional/less support is needed.
  
  


• Attends bed control meetings at all times. 
  
  


• Edits Kronos transactions in a timely manner and within guidelines with payroll department. 
  
  


• Prepares payroll correction and ESP forms when necessary. 
  
  


• Consults with nursing department staff and supervisors concerning the staffing/scheduling needs to reduce/eliminate problems. 
  
  


• Develops and maintains a good working rapport with interdepartmental personnel, as well as other departments within the facility. 
  
  


• Confirm license/certification and current standing for nursing department employees with state approved agencies as needed. 
  
  


• Responsible for requests of off and on-call schedule. 
  
  


• Responsible for the staffing system functions (Clairvia Web/Client). 
  
  


• Monitors, updates, and tracks acuity every four hours as needed.
  
  


• Runs Clarivia and Kronos reports as requested. 

Minimum Job Requirements

• Previous clerical experience.
  
  


• Proficient in Microsoft Office (Word, Excel, and Outlook)

Knowledge, Skills, and Abilities

• High school education or equivalent preferred.
  
  


• Experience in a healthcare setting preferred.
  
  


• Staffing experience preferred.
  
  


• Customer service experience preferred.
  
  


• Demonstrates knowledge of TM&E & pay policies.
  
  


• Able to maintain confidentiality of all sensitive and private employee information.
  
  


• Knowledgeable of computers, printers, and/or ability to learn appropriate software applications.
  
  


• Able to work within a team and be a model of team work.
  
  


• Ability to perform independent decisions and utilize problem solving skills when necessary.
  
  


• Ability to remain calm and manage high stress situations.
  
  


• Ability to deal tactfully with personnel, visitors, and government agencies/personnel