At Leprino Foods, starting compensation for this role in HR Clerk VI pay ranges $25.21 - $28.99.
Hours: 1st Shift
Monday - Friday
Summary Description: The Administrative Assistant provides high quality, collaborative, and professional support to one or more executives and their direct reports. Providing this level of support requires discretion, confidentiality, a good understanding of technical and business vocabulary, the ability to network with key contacts outside the department, and a detailed knowledge of Leprino’s operations, procedures, and people. This position maintains an elevated level of organization and effective communication amongst the department, while providing superior internal customer service to the division officers and staff. This position gathers, compiles, verifies, and analyzes information for the Plant Manager’s use in documents such as KPI reports, business performance summaries, memos, letters, speeches, presentations, and plant communications. In additional the position coordinates actions and activities with other clerks and administrators.
Key Responsibilities:
Manages and coordinates the administrative and logistical details associated with the day-to-day operations of the Plant Manager
Documents and distributes high-level information in a confidential manner.
Coordinates events and travel as they arise.
Facilitates and reconciles expense transactions. Prepares and submits expense reports for core leaders. Identifies and codes purchase orders for department and submits to correct approver. Purchases department supplies and reconciles monthly P-Card expenses. Maintains and replenishes department supplies and reconciles monthly P-Card expenses.
Processes and audits expenses for executive and direct reports to ensure departmental activities are conducted within established budgets.
Initiates department’s new hire processes to ensure all systems and technology are available for new employees
Maintains the security of the executives’ records and files
Coordinates Plant Manager calendar, 1:1 weekly or monthly meetings with department head and direct reports. Prepares agendas, circulates minute notes, and ensures action item follow ups for each meeting.
Organizes and coordinates logistical arrangements and oversees planning and financial accountability for division and department meetings and events. Organizes and coordinates individual functions and other meetings as requested.
Collaborates with other Clerks and Administrators to plan large and/or recurring meetings.
Attends department staff meetings, prepares agenda, circulates minute notes, and ensures action item follow ups for each meeting.
Provides Project Management support for numerous events and special projects. Plans, and coordinates presentations, disseminates information, and organizes special events.
Acts as a liaison for HR special projects.
Arranges and compiles weekly departmental reports by
printing, sorting, and distributing to Plant Manager and other leaders.
2+ years of administrative-related work experience
Experience with Office365 (including Outlook, Word, Excel, and PowerPoint); and can adequately troubleshoot questions
Experience with different office equipment, including printers, copiers and fax machines
Preferred Qualifications & Experience:
Holds a Notary Public designation (or is eligible to obtain such designation) preferred
Knowledge, Skills, & Abilities/Competencies:
Ability to effectively interact with all types and levels of individuals, both internally and externally
Ability to provide outstanding and professional customer service by interacting with the executive and direct reports
Ability to exercise sound judgement and discretion for all confidential and sensitive matters.
Ability to meet deadlines with all assigned tasks, reports, and projects
Ability to streamline processes to reduce time impact on daily activities
Ability to self-lead in a fast-paced environment by reprioritizing and strategizing time based on needs
Ability to anticipate the requirements of a project to complete it in a thorough and efficient manner
Ability to strategize with other Executive Admins for best practices, schedule hurdles and business documentation
Ability to use professional concepts and company objectives to resolve complex issues in creative and effective ways
Ability to screen phone calls to determine level of importance and to refer calls for appropriate resolution
Ability to self-lead in a fast-paced environment by reprioritizing and strategizing time based on needs
Ability to stay focused, efficient, and effective while managing multiple priorities
Ability to strategize with other Executive Admins for best practices, schedule hurdles and business documentation
Ability to use professional concepts and company objectives to resolve complex issues in creative and effective ways
Outstanding organizational, and customer service skills
Excellent interpersonal, written, and verbal communication skills
Working Relationships:
This position normally reports to the Vice President level; with a dotted line to the VP’s direct reports.
This position typically interacts with all members of their department, other [Executive] Administrative Assistants (both at corporate and at the plants), HR Leaders, and other corporate employees.
Working Environment:
Works in an office setting and is generally sedentary, but may involve movement (e.g., walking, standing, or otherwise being mobile throughout the office) for brief periods of time.
May be required to occasionally independently move and handle objects up to 25 pounds
A chance to be part of a global team of individuals passionate about producing and delivering high-quality products that help feed and nourish families around the world. Leprino Foods could not be where it is today without our incredible employees. That is why we share in our success together by rewarding you for your hard work. Hiring great people who are in it for the long run is our goal. Through competitive salaries and bonuses, life, medical/dental/vision coverage, voluntary benefits, employee assistance programs, wellness incentives, tuition assistance, vacation, nine paid holidays, sick time, annual merit increases, as well as the LFC Profit-Sharing & 401(k) plan. Your impact will be noticed and rewarded, as you seek to further our company, our customers, and one another.
Leprino Foods Company utilizes the services of Psychemedics to perform our Hair Follicle Drug Testing. Additional information about this process can be obtained at https://www.psychemedics.com
Leprino Foods requires all individuals to wear the appropriate Personal Protection Equipment (PPE) as required by the role and location.
Leprino Foods Company supports a drug-free workplace and is an EEO/Affirmative Action Employer – M/F/Disability/Veteran
