Job Description:
Administrative Support/Purchasing Coordinator Job Title: Administrative Support/Purchasing Coordinator Location: Onsite - Boston (Mission Hill area) Position Type: Full-Time
Summary of position: The Baker Center for Children and Families (also known as Judge Baker Children's Center), promotes the best possible mental health of children and families through the integration of research, intervention, training, and policy. The Administrative Support/Purchasing Coordinator will assist the Director of Facilities in all administrative matters pertaining to the building. The Administrative Support/Purchasing Coordinator is responsible for purchasing, building, and maintaining databases and interacting with all The Baker Center for Children and Families departments. What's in it for me?

• Great Facilities team.
• Excellent organization and people.

Essential duties:

• Perform administrative duties such as answering telephone, screen and direct calls as appropriate, submitting fax, processing incoming and outgoing mail, including FedEx, UPS and DHL, etc.
• Keep inventory of copier and kitchenettes supplies.
• Log in dates of special events in the Microsoft Outlook department calendar along with any equipment needed for each event. Remind staff of events and equipment required and print out event calendars.
• Log in all utilities bills monthly.
• Write and submit Purchase Order requests for department. Receive and check all packages against purchase orders and submit paperwork to Finance.
• Manages and tracks all purchases for department, including backorders.
• Oversee the maintenance of company equipment such as copies, lamination machines, etc.
• Provides accounting department and vendors with needed information, such as usage reports.
• Working with human resources, ensure onboarding and offboarding of employees' identification cards, keys and parking permits, if applicable.
• Take meeting minutes and provide finished notes within the week.
• Working with the Finance team, ensures vendor accounts are established to business specifications (i.e. non-tax, agency account, not personal).
• Maintain vendor relationships and meet with new, and existing, vendors, as necessary.
• Reference, and upkeep, Microsoft Access Facilities work order, key and staff parking databases.
• Work alongside the department manager to maintain paper, toner and electronics recycling programs and expand recycling programs.
• Sketch out office floor plans for renovation.
• Keep simple building floor plans up to date- emergency exits, fire horns, extinguishers, etc.

Qualifications Education:

• High School Graduate or equivalent.

Experience:

• Spanish fluency, along with strong Spanish translation and speaking skills, preferred.

Training:

• Higher education/training a plus.

Logistics License/Certification: N/A Salary: $20.92 - $25.00 Open Date: ASAP Benefits We offer Medical (Blue Cross/Blue Shield), Dental and Vision options; 50% discount on monthly MBTA passes, immediate enrollment into retirement, with company contribution (4%) and match up to (4%) after 2 years of employment. We offer opportunities to get involved in various department/organization improvement committees and activities. For a full list of benefits please visit our website at bakercenter.org/benefits Diverse and multilingual candidates are strongly encouraged to apply. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions or any other characteristic protected by law.

PI254453176

Salary: $20.00

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