Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed): 11-19-2024
Job Description:
The Administrative Specialist position provides advanced technical/administrative support for a mid-level to high-level manager or unit in the processing, coordinating, tracking, and monitoring of program-administrative functions or perform technical processing activities in specialized department functions. Work products or services affect the accuracy, reliability, and efficiency of unit or agency program/administrative operations of the employing agency.
We offer an excellent total compensation package including: 13 paid holidays; vacation and sick leave; State-matched retirement plan; health, dental, vision, and life insurance options! Flexible work location or schedule may be available with approval.
Job Duties
The Administrative Specialist position is a vital component of the DHHS Office of Procurement and Grants.
Duties:
Plan, organize and implement work assignments with the contracts team to meet goals and objectives of DHHS Office of Procurement and Grants.
Review, process and approve payment requests submitted in state accounting systems using State statutes, policies, and standard operating procedures.
Assist DHHS staff in researching, understanding, and resolving payment processing errors timely.
Route and receive documents for electronic signature by delegated State staff and third parties.
Provide customer service via phone, teleconference, and email to DHHS stakeholders.
Requirements / Qualifications:
Minimum Qualifications: At least one year of post high school coursework or experience in: administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields or in a field related to the programs or functions of the employing agency.
Preferred Qualifications: Experience in reviewing sub-award/contract invoices and supporting documentation. Experience in accounting, procurement and/or payment processing. Experience using OnBase, Contract Management Systems, and/or JD Edwards Enterprise One.
Knowledge, Skills and Abilities
Knowledge of: Methods of filing, record keeping, and correspondence in physical or electronic formats.
Ability to: organize personal work assignments, code/sort and index material, file and retrieve records/documents in accordance with an established system; identify similarities and differences between two or more sets of data; write legibly; communicate with agency staff and the public in person, via teleconference and via telephone; understand and carry out instructions; interact with co-workers, government officials, and the public, compute and tally figures involving the use of addition, subtraction, multiplication, division, percentiles and fractions; operate office equipment.
Human Relation Skills: Ability to establish and maintain effective, professional working relationships with all team members, employees, customers, and suppliers.
Computer Skills
Knowledge of computer systems, including, but not limited to, time and leave entry, information systems, financial and purchasing systems, and policies and regulations.
Ability to use the following programs: Microsoft Office Suite programs, Cisco Webex, and other purchasing specific software programs.
Benefits
We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits
Equal Opportunity Statement
The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.
Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.
