Job ID: 2024-20120 Type: Full-Time # of Openings: 1 Category: Facilities Management and Physical Plant
Overview
This position provides technical and administrative support to the Department of Ecology & Evolutionary Biology on facilities, research labs and infrastructure/operational issues including but not limited to moves, infrastructure issues, construction and renovation. This position will supervise two staff members: Research Operations Administrator and Stony Ford Field Assistant. This position serves as the Department’s Safety Manager creates standard operating procedures and works to ensure compliance with local, state, federal and University regulations. The incumbent manages and coordinates all building maintenance, renovations, moves, transfers, furniture and repair projects. This position is also the department’s Property Manager, and serves as the lead on all export/import issues related to the international shipping of equipment and scientific samples. This role displays critical thinking, excellent managerial, technical, and organizational skills to support an innovative multidisciplinary research institute. This role also serves as a Project Manager for renovation/construction/repair projects, by working closely with University offices such as such as the Office of Capital Projects, Facilities, Research & Integrity Assurance and Environmental Health and Safety. The position reports to the Department Manager.
Responsibilities
25% Project Management: Serves as coordinator/liaison for all construction/renovation projects. Coordinate with OCP, EHS, Facilities, and outside vendors and contractors. Serve as the representative and lead for the department and faculty at meetings related to construction projects. Ensure that the impact of construction projects on building residents is minimized as much as possible. For renovations not overseen by OCP, serve as the primary “general contractor” by planning and implementing renovations, including obtaining quotes from vendors and overseeing the project.
20% Safety: Oversees the department’s safety and compliance. Serves as primary liaison with EHS to maximize EEB's compliance with all applicable regulations. Creates new compliance strategies with PIs, students and lab staff as regulations change and oversees implementation. Advise all in appropriate policies, procedures and protocols for on-campus and off-campus research and oversees administration by Research Operations Admin. Coordinates with Institutional Review Board, Institutional Bio-safety Committee, Institutional Animal Care and Use Committee and department of Laboratory Animal Resources (LAR) and new Princeton West Innovation Campus at Hopewell to ensure EEB compliance with University, local, state, and federal regulations such as handling of animals, disposal of chemical/hazardous materials, personal protective equipment and fire codes.
30% Facilities: Ensures completion of building-related requests from faculty and staff on issues such as furniture, HVAC, electric, and plumbing issues. Ensures major repairs and special maintenance projects completed. Coordinate with staff on appropriate use and maintenance of ninety-nine acre off-campus research site (Stony Ford) including its security and construction projects. Work with University trades to ensure minimal interference with building occupants. Ensures appropriate handling of security issues, alarms and accesses. Advises on space management which includes incoming professors, lab moves, assessing the viability of space for a use. Submits tickets for new projects, tracks the progress of all projects, and estimates budgets (whether funded centrally or by the department). Available on weekends and evenings as necessary in emergencies.
25% Property Manager: Lead staff member on import/export of equipment and scientific samples. Support special handling deliveries. Coordinate shipping (incoming/outgoing) with the department’s Custom Agent, including shipments of equipment for oceanic, Arctic, and Antarctic field work. Obtain Carnet export licenses as needed. Maintain records of ECCN numbers for equipment that may be used outside the US. Serve as a resource for compliance with Export Control laws. Ensures capital asset inventory is accurate. Ensures that department events, seminars, and symposiums setup and service needs are handled appropriately by Research Operations Administrator.
Qualifications
High School Diploma or GED
7-9 years work experience
Strong leadership and supervisory skills, including the ability to work effectively with peers and stakeholders.
Demonstrated ability to balance a broad range of work activities.
Superior communication skills. Solid computer skills (PC).
Strong project management and exceptional organization skills.
Excellent understanding of facilities issues, such as HVAC, carpentry, electric, and plumbing.
Familiarity with current safety regulations.
Ability to work independently, and in a team environment and display critical thinking.
Trade license and/or training may be substituted for the degree.
Ability to lift 40 pounds several times per week. Stand or walk for 4-6 hours per day.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
