Job Description:

Southern Illinois University Edwardsville


Position Title: Assistant Director of Alumni Relations - INTERNAL CANDIDATES ONLY (CS25-113)

Category: Category: Public Relations

Location: Edwardsville, IL

Salary: $52,000.00 - $64,000.00 Annually

Opening Date: 10/31/2024

Division: Univ Advancement, VC

Flsa: Non-Exempt

Job_Number: 00520

Department: Univ Advancement, VC

Closing_Date: 11/5/2024 11:59 PM Central

Description:

Description

The Assistant Director of Alumni & Donor Relations plays a vital role in enhancing the connection between alumni, friends, and the University. This position is responsible for the coordination of various events, programs, and engagement activities aimed at fostering strong relationships and increasing alumni and friend participation.

Key Responsibilities:

1. Event Coordination:
   • Assist the Associate Vice Chancellor for University Advancement and Executive Director of Alumni and Donor Relations (AVC) in strategizing, developing, executing, and evaluating events and programs for alumni and friends.
   • Create and implement a variety of engagement events, including online registration forms, website maintenance, and volunteer coordination.
   • Collaborate with alumni volunteers and various campus units to maximize event effectiveness and outreach.
2. Alumni Engagement:
   • Develop and coordinate alumni volunteer recruitment opportunities for events and programs.
   • Work closely with the Alumni Association Board and other campus units to enhance alumni, friends, and student engagement efforts.
3. Communications Management:
   • Oversee the SIUE Alumni Association’s social media presence, including content creation and management across multiple platforms.
   • Create and distribute mass emails and contribute to alumni publications in collaboration with University Marketing and Communications.
4. Budget Management:
   • Develop and manage event budgets in collaboration with the AVC, ensuring adherence to financial guidelines.
   • Handle vendor management, contract administration, material purchases, and invoice reconciliation.
5. CRM Utilization:
   • Utilize the University Advancement’s customer relationship management (CRM) system, including event modules and online community features.
   • Maintain registration forms and update donor records to ensure accurate tracking of alumni engagement.
6. Operational Support:
   • Assist in the day-to-day operations of the SIUE Alumni Association and University Advancement.
   • Handle member correspondence, process online payments, respond to inquiries, and contribute to the strategic planning for University Advancement.

Typical Qualifications

Minimum Qualifications:

1. Bachelor's Degree in communications, business administration, marketing, public relations or a closely related field.

Preferred Qualifications:

• Two years of full-time or part-time equivalent work experience planning and executing events including marketing events.
• Experience in public relations, communications, volunteer management and/or fundraising.
• Excellent communication skills including writing, public speaking and small group interaction.
• Exceptional customer service skills and attention to detail.
• Must be professional, a self-starter, proactive, collaborative, results-oriented, be able to adapt to changing priorities and be able to interact well with persons from diverse backgrounds.
• Must be able to work independently and take initiative.
• Commitment to diversity, equity, inclusion and access.

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step (Download PDF reader)

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Classification: State Universities Civil Service System Classification Number: 1065 – SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification. (Download PDF reader)

Pre-Employment Screening: External candidates receiving a job offer must undergo pre-employment screening, including a criminal background check. For safety sensitive positions, a drug screen will also be required.

Work Authorization Information: This position does not offer work authorization sponsorship. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status. F-1 and J-1 visa holders must be enrolled full-time and can only apply for temporary part-time roles working 20 hours or less per week during spring and fall semesters, such as student worker positions, assistantships, and civil service extra help roles. SIUE is a state university, and it's important to highlight that benefits from state-sponsored plans may not be accessible to individuals on F1 or J1 visas.

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: careerinfo@siue.edu

Statement of Diversity: SIUE is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We firmly believe in providing equal access and opportunity to individuals across all job titles. We will not discriminate against any person on the basis of race, national origin, ethnicity, color, religion, disability, age, marital status, sex, sexual orientation or veteran’s status.

SIUE cultivates an atmosphere of inclusivity, respect, and warmth that fosters learning and collaboration. Each member of our university community bears the responsibility of actively contributing to this enriching campus environment. We encourage individuals who are dedicated to upholding these values to apply.

To learn more about SIUE's Mission and statement on diversity, please visit:https://www.siue.edu/about/mission-goals-plans/index.shtml.

We value your interest and look forward to reviewing your application. For questions or more information, please email careerinfo@siue.edu.

Agency: Southern Illinois University - Edwardsville

Address: 1040 Rendleman Hall Edwardsville, Illinois, 62026

Website: https://www.siue.edu/

Benefits:

SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including:

• Medical, dental, and vision insurance;
• University tuition waivers (full-time receive 100% waiver of tuition)
• Life insurance;
• SURS retirement plan;
• Supplemental retirement savings plans;
• Paid vacation and sick leave accrual;
• Generous holiday schedule/paid holidays;
• WorkLife programs;
• Employee Assistance Program (mental health and wellness);
• Employee discounts (local and national retailers);
• Flexible Spending Account Program;

For more about our benefits and employee services, visit: https://www.siue.edu/human-resources/benefits

Questions: 01Are you legally authorized to work in the United States without sponsorship?

• Yes
• No

02Which statement below best describes the highest level of education you have completed?

• High school graduate, diploma or the equivalent (GED)
• Associate degree
• Bachelor's degree
• Master's degree
• Professional degree
• Doctorate degree

03Do you possess a Bachelor's Degree in the subject or a related field as specified in the minimum qualifications?

• Yes
• No

Required Question

PI254127630

Salary: $52.00

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