Job Description:

Southern Illinois University Edwardsville


Position Title: Budget Analyst (CS24-154)

Category: Category: Administration / Accounting and Finance / Professional / Project Management / Business / Office and Administrative Support

Location: Edwardsville, IL

Salary: $61,743.00 Annually

Opening Date: 10/31/2024

Division: Arts and Sci, Coll of

Flsa: Non-Exempt

Job_Number: 00082

Department: Arts and Sci, Coll of (Admin)

Closing_Date: 11/14/2024 11:59 PM Central

Description:

Description

The Business Analyst at Southern Illinois University Edwardsville (SIUE), College of Arts & Sciences (CAS), is an instrumental figure in the fiscal management and budgetary planning within the college. Serving directly under the Director of Business Affairs, this pivotal role acts as the primary liaison across the CAS departments, the Dean's Office, and the Provost's Office. Responsible for overseeing the integrity and functionality of the comprehensive CAS Realtime Budget System, the Business Analyst tracks and analyzes a combined budget of nearly $24 million across over 200 state and local accounts.

In alignment with the university and state fiscal policies, the Business Analyst provides adept guidance on budget matters to the Dean and department Chairs, and is the designated Fiscal Officer Delegate for CAS accounts. The role demands significant independence, with an expectation to effectively manage routine duties and swiftly adapt to shifting priorities put forth by senior leadership. A strong collaborative approach is required to synchronize with the academic chairs, program directors, and fiscal officers, ensuring effective budget management and reconciliation practices. This role requires a thorough understanding of current budget statuses to aid in departmental and program account management, and in planning and allocating the annual state-funded budget.

The ideal candidate will be a self-motivated individual with exceptional analytical skills, able to merge daily tasks with long-term fiscal strategy, ensuring continuous progress and compliance with financial policies and procedures. They will be tasked with maintaining constant communication with stakeholders and have the ability to lead in strategizing and implementing budgetary plans, including direct taskings from central administrators during critical fiscal operations.

Key Duties and Responsibilties:

• Collaborate in the development, evaluation, implementation, and operation of the Real-Time Budget System for the College of Arts and Sciences (CAS). Offer clear guidance on budget policy, procedures, and management standards. Assist CAS personnel in understanding their budgets, establishing and maintaining a departmental real-time budget system, and executing year-end closeout procedures.
• Contribute to the management of all CAS Dean's Office accounts, including state and local accounts, as well as Position Control Sheets from the Budget Office. Ensure that budget requests adhere to policy and procedures. Hold delegated authority as fiscal officer for these funds. Process contracts and job change requests for faculty, instructors, lecturers, graduate assistants, and staff within the College.
• Verify the accuracy of entries in the Budget Office's Position Control reports, aligning them with the Provost's Office and Dean's Office reports. Make necessary corrections as required. Monitor and track spending for each CAS department to ensure adherence to allocated budgets. Conduct ad hoc analysis of overload compensation and retrieve CAS enrollment data, both current and historical, to support budget meetings. Provide customized training sessions for office support and Chairs within CAS.
• Prepare and reconcile complex budget reports, offering comprehensive analysis and interpretation for administrative purposes. Coordinate the compilation of seniority lists for Non-Tenure Track (NTT) faculty. Maintain CAS NTT seniority lists to track union eligibility and qualifying factors for salary increases.
• Actively participate in meetings related to the development and implementation of department and program budgets, objectives, and long-range planning. Represent departments and programs on internal and external committees as requested by the Director or Dean. Serve as a liaison between departments and the Provost's Office for matters related to salary and personnel contracts.
• Additional responsibilities include direct supervision of CAS graduate assistants and student workers, including their selection, hiring, and training.

Work Schedule:

This position is full-time, requiring 37.5 hours per week. The standard work week runs from Monday to Friday, with working hours from 8 a.m. to 4:30 p.m.

Typical Qualifications

Minimum Qualifications:

1. High school diploma or equivalent.
2. Any one or combination totaling three (3) years (36 months) from the categories below:
   1. course work in accounting, business administration, finance, statistics, or a closely related field, as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate’s Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
   2. work experience in budgeting, financial management, or closely related experience.

Preferred Qualifications:

• Master of Arts, Master of Science, Master of Business Administration, or Master of Public Administration.

• Three (3) years of professional-level accounting, managerial, and/or business experience, one (1) year of which was at an administrative level.

Knowledge, Skills and Abilities:

• Proficiency in PC applications such as Excel, Word, and PowerPoint.

• Strong interpersonal skills.

• A solid grasp of data manipulation, mathematical concepts, and computations is highly valued.

• Demonstrated proficiency in management principles, practices, methods, and techniques.

• Strong supervisory and administrative skills.

• Decision-making capabilities.

• Extensive experience with enterprise software platforms such as Oracle or Banner.

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step (Download PDF reader)

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Classification: State Universities Civil Service System Classification Number: 4739 – SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification. (Download PDF reader)

Pre-Employment Screening: External candidates receiving a job offer must undergo pre-employment screening, including a criminal background check. For safety sensitive positions, a drug screen will also be required.

Work Authorization Information: This position does not offer work authorization sponsorship. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status. F-1 and J-1 visa holders must be enrolled full-time and can only apply for temporary part-time roles working 20 hours or less per week during spring and fall semesters, such as student worker positions, assistantships, and civil service extra help roles. SIUE is a state university, and it's important to highlight that benefits from state-sponsored plans may not be accessible to individuals on F1 or J1 visas.

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: careerinfo@siue.edu

Statement of Diversity: SIUE is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We firmly believe in providing equal access and opportunity to individuals across all job titles. We will not discriminate against any person on the basis of race, national origin, ethnicity, color, religion, disability, age, marital status, sex, sexual orientation or veteran’s status.

SIUE cultivates an atmosphere of inclusivity, respect, and warmth that fosters learning and collaboration. Each member of our university community bears the responsibility of actively contributing to this enriching campus environment. We encourage individuals who are dedicated to upholding these values to apply.

To learn more about SIUE's Mission and statement on diversity, please visit:https://www.siue.edu/about/mission-goals-plans/index.shtml.

We value your interest and look forward to reviewing your application. For questions or more information, please email careerinfo@siue.edu.

Agency: Southern Illinois University - Edwardsville

Address: 1040 Rendleman Hall Edwardsville, Illinois, 62026

Website: https://www.siue.edu/

Benefits:

SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including:

• Medical, dental, and vision insurance;
• University tuition waivers (full-time receive 100% waiver of tuition)
• Life insurance;
• SURS retirement plan;
• Supplemental retirement savings plans;
• Paid vacation and sick leave accrual;
• Generous holiday schedule/paid holidays;
• WorkLife programs;
• Employee Assistance Program (mental health and wellness);
• Employee discounts (local and national retailers);
• Flexible Spending Account Program;

For more about our benefits and employee services, visit: https://www.siue.edu/human-resources/benefits

Questions: 01Are you legally authorized to work in the United States without sponsorship?

• Yes
• No

02Do you possess the necessary experience as stated in the Minimum Qualifications?

• Yes
• No

03Which statement below best describes the highest level of education you have completed?

• High school graduate, diploma or the equivalent (GED)
• Associate degree
• Bachelor's degree
• Master's degree
• Professional degree
• Doctorate degree

Required Question

PI254127643

Salary: $61.00

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