The Assistant Registrar reports directly to the Registrar & Director of Institutional Research serving the student and faculty body alongside an Administrative Assistant and Associate Registrar. The Assistant Registrar oversees the curriculum process as it relates to course offerings and class schedules. This position manages the transfer credit process for pre-college credits and transfer student course evaluation. Working closely with the Provost’s Office (undergraduate) and the Dean of Graduate Studies (graduate), this position manages and provides data and operational oversight to develop the College’s curricula. The Assistant Registrar serves on a team where positive and supportive customer service is considered essential in addition to ethical management of student records, data, and other academic / operational areas.
Essential Duties Summary
Primary Roles and Responsibilities
Direct the curricular component of academic catalogue publication including maintenance of course submission form and collection/review of relevant curricular data
Prepare reports for Curriculum Committee to review and establish upcoming academic year curriculum
Manage the AirTable to produce the academic catalogue which includes course offering review, tracking of submissions, faculty website biographies, assign course numbers and publication
Work with Marketing and Communications to update and publish the academic catalogue
Maintain and disseminate the class schedule form to collect class meeting information from faculty
Work with the Registrar to prepare class schedule for review and schedule classroom assignments
Ensure complete and accurate maintenance of student academic records
Operate with highest level of FERPA compliance and knowledge of higher education best practices
Respond to individual DegreeVerify requests for student and alum verifications via the National Student Clearinghouse (NSC)
Process individual change of enrollment status for students as sent by academic departments
Work closely with Dean of Studies (undergraduate) and Graduate Studies (graduate) to ensure accurate student records and reporting especially program requirements, leaves of absence, probation/suspension, enrollment status, and other SIS-related matters
Support the performing arts programs with department-level course registration and program requirements
Work with admissions throughout the summer application process and initial transfer credit review
Review transfer credit requests, evaluate official transcripts for transfer applicability, and apply transfer credits to student academic record
Maintain current knowledge and trends and provide leadership surrounding transfer credit articulation
Generate and provide ad hoc reports as requested to support curricular planning and other academic support needs
Support operations of the Registrar’s Office including taking phone calls, responding to emails, and assisting students and faculty in person
Serve as back-up for processes such as official transcript requests, add/drop data entry, AP / IB credit data entry, etc.
Required Qualifications
Required Qualifications
Bachelor’s degree from an accredited institution, master’s degree preferred
Three to five years of significant and relevant higher education experience
Proficient in academic publication work including curriculum, editing, and catalogue software
Comprehensive experience with student information systems and related reporting software
Strong understanding of various Microsoft Office applications (Access, Excel, Outlook) to perform essential functions
Familiar with directly related higher education best practices
Abilities, Knowledge, and Skills
High degree of accuracy and excellent attention to detail
Strong interpersonal and communication skills
Prioritize competing projects and balance multiple deadlines
Establish and maintain a collegial and professional rapport with campus stakeholders
Strong sense of time management including independent and collaborative work
Maintain strict confidentiality in accordance with FERPA and other laws/regulations
Take initiative to thrive in a team-centered working environment
Maintain working knowledge of higher education practices and professional development opportunities
