Job Description:

Position Number:

01172W

Position Title:

Administrative Coordinator for Principal Gifts

Employment Category:

Full Time Operational

Location:

William & Mary

Department:

610000 University Advancement

Unit Mission Statement:

In University Advancement, we create the conditions for opportunity - human, financial, & experiential - by garnering and stewarding the resources that advance William & Mary.


The William & Mary Foundation's defining and essential mission is to support the university's people and programs. By seeking private support, and then diligently managing those funds, the W&M Foundation advances and furthers the work of William & Mary's students and faculty - providing vital resources for scholarships, professorships, research, and program funding.


Consistent with the university's shared services agreement with the William & Mary Foundation (WMF), this position is assigned 25% effort to support WMF with the responsibilities outlined below.


The Principal Gifts team is dedicated to nurturing the University's most significant donor relationships and facilitating high-level donor engagement and stewardship activities.

Position Summary:

The Administrative Coordinator for Principal Gifts is an integral member of the team in the Office of University Advancement at William & Mary working with university leadership, volunteers, and donors at the highest level.


The Administrative Coordinator for Principal Gifts (Administrative Coordinator) reports to the principal gifts team and is primarily responsible for administrative support for the principal gifts program and secondarily responsible for administrative support for foundation operations. This includes executive level support for the Assistant Vice President as well as budget management, data management, and data analysis, reporting, calendar management, and writing memos, briefings, and strategic plans.


The Administrative Coordinator for Principal Gifts will help foster a culture of belonging that embraces all people and perspectives. This is a hybrid position based in Williamsburg, Virginia, that offers a flexible work environment. Review and download the detailed position description under "Featured Job Opportunities" on the University Advancement recruitment website:
https://advancement.wm.edu/come-work-with-us/open-positions/index.php

Conditions of Employment:

• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act.


• This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.


• This position may require additional hours beyond the typical work week in support of university events.

Essential Designation:

No

FLSA:

Non-Exempt

Position Restricted?:

No, this is a continuing E&G funded position and not term-limited

Position Term:

12 month - Continuing

Position Months:

Faculty or Staff: 12 month

Required Qualifications:

• High School diploma or equivalent.


• Working knowledge of administrative support (typically more than one year).


• Commitment to excellence and accountability, with the ability to multi-task, work independently and collaboratively while exercising sound judgment.


• Experience handling sensitive and confidential information with discretion.


• Outstanding interpersonal, verbal, and written communication skills, with the proven ability to work collaboratively with a diverse constituency.


• Excellent problem-solving skills, taking an appropriate level of initiative to interpret, apply, and explain policies and procedures, and make logical, defensible decisions.


• Strong organizational skills and expertise managing timelines.


• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), moderate proficiency in Acrobat Pro, and/or similar programs with the ability to learn development and design-related software.


• Demonstrated skills in data entry and tracking, with the ability to produce reports that include strategic data visualization.

Preferred Qualifications:

• Several years of experience (typically 3+ years) working in a fast paced, goal-oriented department supporting competing priorities in support of organization leadership or a department head.


• Experience in supporting volunteers or volunteer boards.


• Demonstrated proficiency in proofreading and editing complex documents with careful attention to detail.


• Experience in event or meeting coordination/planning.


• Experience in managing or coordinating travel logistics.


• Budget experience processing invoices, reimbursements, and/or reconciliations.


• Working knowledge of Commonwealth of VA State and University policies and procedures.

Is the position remote work eligible?:

Hybrid (works remotely at least 1 day per week but not full-time)

Remote Work Disclaimer:

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range:

Up to $45,000, commensurate with experience

Advertised Pay Range Statement:

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

University Salary Range:

U06

Benefits Summary Statement:

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).


Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none

Job Open Date:

08/27/2024

Review Begin Date:

09/11/2024

Open Until Filled:

Yes

Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement:

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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