Under the guidance of the Assistant Dean of Students/Associate Director of Student Records and Enrollment, the Assistant Director of Transfer Credit leads the day-to-day operations related to evaluating and posting transfer credit for students in the College. The Assistant Director of Transfer Credit plays a crucial leadership role in positioning CASSO as a trusted partner for students, faculty, and staff in the College, relaying timely and accurate information to the appropriate parties so they can succeed in their respective roles.
Responsibilities
Oversees each phase of the transfer credit articulation process for incoming students immediately following their admission to the College.
Facilitates timely evaluation of student materials, including official transcripts and course syllabi, in consultation with each academic department.
Ensures alignment with College policies and best practices for evaluating transfer credit in higher education.
Applies approved transfer coursework to each student record upon matriculation and maintains historical records for approved or denied courses by institution.
Serves as the point of contact for Study Abroad staff regarding units awarded to continuing students for participation in direct enrollment programs at partnering colleges and universities.
Reviews petitions from continuing students interested in taking courses elsewhere that would apply to their degree requirements at UChicago.
Collects official transcripts and other documentation as needed and applies approved transfer coursework upon students' return.
Leads the implementation and maintenance of platforms, reporting, webpages, and training materials related to the transfer credit articulation process.
Collaborates with colleagues in Admissions, faculty across campus, and academic advisers to provide a high quality experience for transitioning transfer students.
Represents the office on committees, at meetings, and during events as needed. Assists in the overall successful operations of the Department.
Conducts regular meetings with students to discuss academic programs, choice of major, academic progress and career goals. Facilitates students' progress towards the degree.
Keeps records of student degree programs and notes on student conversations.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
--- Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
--- Certifications:
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Preferred Qualifications
Education:
Bachelor's degree.
Advanced degree strongly preferred.
Experience:
3-5 years professional work experience in an academic setting.
1-2 years experience supervising staff in an academic setting.
Technical Skills or Knowledge:
Proficiency utilizing a variety of office resources, such as Microsoft Office, Adobe, Box, Google Drive, and Workday.
Proficiency collecting and interpreting data on a frequent basis, while troubleshooting and recalibrating as needed to uphold data integrity.
Thorough understanding of student confidentiality under FERPA guidelines and overall familiarity with risk assessment practices.
Working knowledge of a variety of technological platforms utilized in higher education, including but not limited to, academic/student information systems and learning management systems.
Preferred Competencies
Successfully manage concurrent projects and meet competing deadlines.
Excellent written and verbal communication skills, including editing/proofreading.
Self-starter disposition, with the capacity to navigate available resources and discern when to consult others.
Work collaboratively, professionally, and effectively with supervisor, colleagues, and other partners for sustained periods of time.
Intercultural competence and demonstrated equitable and inclusive mindset.
Sound reasoning, problem-solving, and decision-making skills under pressure.
Lead and/or initiate in a variety of contexts.
Strong organizational skills and attention to detail.
Working Conditions
Office environment.
Some evening and weekend work.
Fast-paced environment.
Sit at a computer for 4-6 hours.
Limited travel for meetings and/or trainings.
Periodic walking to other campus locations.
Occasional lifting of up to 50 pounds.
Application Documents
Resume/CV (required)
Cover Letter, which is to include your interest in this position (required)
Three Professional References Contact Information (required)
When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Student Affairs & Services
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
