Alumni Relations and Development (ARD) engages alumni (~220k), current students, parents and friends of the University through intellectual, professional and social activities on campus, around the world and online. ARD raises $600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute.
The Financial Operations and Facilities team is responsible for managing the finances and physical infrastructure of ARD. This team oversees budgeting, financial reporting, Unit forecast, procurement, and facilities management. This team plays a critical role in ensuring the efficient use of resources and maintaining a safe and functional work environment.
Job Summary
This position manages multiple related teams of managers and professional staff responsible for the financial management of operating and capital budgets for divisions and/or University-wide administrative units. Executes financial goals and business plans and contributes to the development of functional strategy. Directs financial forecasting and modeling for all major service programs and initiatives. Directs quarterly and year-end reporting for the operating budget.
Responsibilities
Directs, coordinates, maintains, and controls an accounting system and functions that properly reflect the financial position of the central ARD's units.
Establishes and maintains the division's accounting principles, practices, procedures, and initiatives in accordance with University policies and legal and regulatory procedures.
Directs all fiscal control and financial management, reporting, and analysis functions for University ARD.
Develops, implements, and monitors procedures relating to the control of all related accounts, whether related to procurement, payroll, travel, rent, media, capital equipment, or other expenditures.
Hires, trains, manages, evaluates, and leads staff in the department.
Manages internal audit risks for the division; and develops, implements, and maintains internal financial and operations control systems to ensure compliance with University's policies and with the IRS and all legal and regulatory requirements.
Selects, develops, implements, and oversees procedures and systems, including appropriate software applications, for tracking and reporting of all revenues, funds, and operating expenses.
Works closely with senior management and with the division's Human Resources department to analyze and evaluate resource allocation and program success and make recommendations toward improving organizational effectiveness.
Collaborates and develops strategic partnering opportunities with development and alumni relations units across campus and with University administrative offices that will fundamentally impact the divisions, and by extension, the University's long-term financial goals.
Benchmarks with other universities and not-for-profits, where appropriate.
Directs and manages cyclical budget process, including budget preparation, submission, reporting, forecasting and analysis.
Directs the planning and execution of infrastructure and facilities support within Alumni Relations and Development (ARD). Current locations include Harper Court, Hyde Park campus, and remote offices.
Directs the implementation of facilities projects, including space buildouts, office moves, equipment relocation, site improvements and safety programs. Oversees the work of the ARD facilities manager and team.
Acts as department head for ARD-COU processing centralization, such as accounts payable and procurement.
Seeks opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions and with an eye towards broadly diversifying the advancement profession.
Manages financial staff through subordinates, usually other managers and professional staff. Establishes performance goals, allocates resources and assesses policies for the related departments managed.
Executes functional business plans and contributes to the development of financial goals, strategies, plans, and policies for the unit.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
--- Work Experience:
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
--- Certifications:
---
Preferred Qualifications
Education:
Bachelor's degree.
Advanced degree.
Experience:
Minimum seven years of professional work experience in nonprofit management, development, alumni relations, marketing, public relations, sales, or similar professional work experience.
Minimum four years of leading a project team or managing staff.
Minimum two years of experience developing and monitoring budgets.
Technical Skills or Knowledge:
Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including the University's financial management systems and the Microsoft Office Suite.
Preferred Competencies
Build, lead, mentor, and motivate a diverse team, and encourage growth and change in both people and programs. A strong commitment to personal and professional development, and foster a collaborative and inclusive team environment.
Act with integrity, professionalism, and confidentiality.
Work collegially and collaboratively in a team setting.
Prioritize multiple projects and independently follow through with detail.
Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively.
Manage confidential information with discretion and tact.
Self-motivated and take initiative.
Working Conditions
This position has a hybrid work schedule which includes weekly in office presence.
Standard office environment.
Travel to campus and/or non-campus locations for University business.
Work evenings and weekends as needed.
This position is located in Hyde Park at 5235 South Harper Court.
Application Document
Resume/CV (required)
Cover Letter, addressed to Hiring Committee (preferred)
When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Financial Management
Role Impact
People Manager
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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