Request and submit prime contract documents, bonds, and insurance certificates to satisfy prime contract requirements
Prepare appropriate subcontract forms, including all attachments, flow-down language, and Terms & Conditions in a form consistent with Company procedures
Serve as liaison between internal management and subcontractors during contract development and negotiation
Maintain contract files in a manner that supports accounting and audit purposes throughout construction and close-out
Collaborate with procurement, cost control and project managers to define contract requirements and ensure proper contractual procedures are followed in the procurement process
Assure basic contract terms meet company standards, and seek and obtain approval of the Project Director for any exceptions
Monitor subcontract execution progress and provide management of status reports related claims, accruals, cost, etc.
Notify management of contract mark-ups
Verify that subcontractor has appropriate insurance coverage and licensing
Ensure that contracts are accurately executed
Follow Company policies with respect to subcontractor insurance coverage, pre-liens and lien releases
Oversee the Company M/W/DBE Contractor Compliance Policy and Procedure Manual
Develop a master source list of vetted subcontractors and vendors and ensure the list is being updated and continuous efforts are being made to locate and vet qualified and capable subcontractors and vendors
Develop and maintain a central repository for M/W/DBE Program documents, and records relating to the M/W/DBE participation for each project
Keep current with M/W/DBE minority business best practices and represent the company in networking events and forums in an effort to increase minority business participation
Coordinate and conduct company-wide or project-wide M/W/DBE training, as required
Coordinate and manage all Change Orders, Claims, etc with the subcontractors.
Draft letters to subcontractors before approval of the Department/ Project Director.
Assist to all claims process until resolution.
Main contact for all subcontractors / Prime Contractor representative.
Performs other related duties as required and assigned.
Qualifications
10+ years of prime and subcontract management experience
General knowledge of minority business rules, regulations, and practices
Attention to detail is critical
Proficient with Word, Excel, and PowerPoint
Good writing skill related communications and letters to subcontractors.
Experience working with DOT contracts and local municipalities preferred
General knowledge of construction industry preferred
Legal background will be appreciated
Knowledge, Skills and Abilities, Competencies
Communication - excellent oral presentation and written skills
Goal oriented - able to set goals and achieve them
Organizational ability - able to plan, prioritize, organize and monitor activities and projects. Able to work well in a group environment and foster a team approach
