The primary purpose of this position is to provide crucial support to executive staff by overseeing and coordinating ongoing projects related to IEEE's conferences and events business. The Project Analyst will be responsible for tracking project progress, managing timelines, maintaining project documentation, and ensuring that all relevant stakeholders are kept informed.
The ideal candidate will possess excellent organizational and communication skills, a keen attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Additionally, they should be capable of recommending changes to processes and procedures for management review and approval.
This role typically reports to the Director of Event Business Operations and functions as an individual contributor
Key Responsibilities
Project Tracking & Coordination: Monitor and track the progress of various ongoing (Conferences, Events, and Experiences) CEE projects, ensuring alignment with deadlines and deliverables.
Status Reporting: Create and update project dashboards, compile status reports, and prepare PowerPoint presentations to provide comprehensive updates to the leadership team and other stakeholders. Highlight insightful findings and conclusions to be shared with a broader audience.
Documentation Management: Organize and maintain project-related documentation, including project plans, timelines, reports, and meeting notes.
Communication: Liaise with project stakeholders concerning project details and deliverables. Act as a central point of contact for project-related communication and facilitate smooth and effective communication between project teams and leadership
Meeting Coordination: Schedule and organize project meetings, prepare meeting agendas and follow up on action items.
Issue Resolution: Identify and escalate project risks or issues, assisting in finding solutions to maintain project progress.
Data Analysis & Reporting: Compile data from various sources to analyze project performance and provide actionable insights to leadership.
Ad Hoc Support: Assist with other administrative and project-related tasks as assigned by the executive team.
Accountability: Contribute to an environment of continuous improvement and accountability by ensuring project teams stay on task and on schedule.
Education
Bachelor's degree or equivalent experience Business Administration, Project Management, or a Related Field Req
Work Experience
2-4 years 2-4 years of experience in project administration, coordination, or management Req
Skills and Requirements
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) required; proficiency in project management software (e.g., Asana, MS Project, or similar) preferred
Strong organizational and multitasking skills with the ability to prioritize tasks effectively
Excellent communication skills, both written and verbal, with the ability to interact with all levels of the organization
Attention to detail and a high level of accuracy in documentation and reporting
Familiarity with creating dashboards, status reports, and presentations for executive audiences
Ability to work independently and as part of a team in a fast-paced environment.
Must be a technologically savvy knowledge worker who seeks out new solutions to business challenges
Must have strong collaboration skills as this position requires frequent interaction with cross-functional, solution-oriented teams
Other Requirements:
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.
PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.
For information on work demands and conditions required for this position, please consult the reference document, "Physical, Mental, and Work Environment Standards for IEEE Positions." This position is classified under Category I - Office Positions.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.
