Job Description:

Department:

Lineberger Compr Cancer Center-426801

Career Area:

Administrative/Clerical Support

Is this an internal only recruitment?:

No

Posting Open Date :

10/07/2024

Application Deadline:

10/18/2024

Position Type:

Permanent Staff (SHRA)

Position Title:

Business Services Coordinator - Advanced

Salary Grade Equivalent:

GN09

Working Title:

Events & Business Services Coordinator

Position Number:

00052077

Vacancy ID:

P019687

Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:

40

Work Schedule:

Monday - Friday, 8am - 5pm

Work Location:

CHAPEL HILL, NC

Position Location:

North Carolina, US

Hiring Range:

$50,220- $63,478

Pay Band Information:

To learn more about the pay band for this branch and role, please see
the Career Banding rates spreadsheet.

Be a Tar Heel!:

A global higher education leader in innovative teaching, research and public service, the
University of North Carolina at Chapel Hill consistently ranks as
one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of
professional training opportunities for career growth, skill development and lifelong learning and enjoy
exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a
comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit:

The UNC Lineberger Comprehensive Cancer Center, founded in 1975, is one of 45 National Cancer Institute (NCI)- designated comprehensive cancer centers in the country. The Center's mission Is to reduce cancer occurrence and death In North Carolina and the nation through research, treatment, training and outreach. The Office of the Director supports the activities of the Cancer Center's senior leadership, as well as Center activities Involving faculty recruitment, program development, strategic planning, training and education, and selected daily operations, including building security and privacy Initiatives. These activities are critical to the Center's overall success. In addition, because these activities frequently involve contact with the public and with the wider scientific, medical, and University communities, this unit carries additional responsibilities for representing the Center.

Position Summary:

The Events & Business Services Coordinator will perform a variety of business, fiscal, and administrative tasks to support the Lineberger Comprehensive Cancer Center (LCCC). This position works independently and is responsible for organizing and directing the extensive range of programs and events sponsored by UNC LCCC, including but not limited to LCCC Scientific Retreat, symposiums, program retreats, grand rounds, faculty recruitments, weekly scientific seminars, and other special projects. This position is also responsible for managing the event inquiries and requests that come through the LCCC event inquiry form. This includes working with the Administrative Ops Team, faculty, finance, LCCC leadership, and IT colleagues to anticipate needs, assess and resolve problems, and ensure programs are meeting the Center's budget procedures. The Events & Business Services Coordinator will also be responsible for facilitating additional business operations including managing the LCCC events calendar to provide a clear vision of events, develop monthly event reports to the Administrative Operations Manager to summarize event and financial data, complete travel requests and reimbursements, and negotiate with business partners to book venues, hotel rooms, and room blocks for personnel.
This position is also responsible for:
* Serve as the Parking Coordinator for LCCC
* Distribute Service Awards
* Interpret policies and procedures pertaining to the Independent Contractor speaker checklist, payment honorariums, and other administrative business transactions
* Serve as point of contact for LCCC orientation session
* Organize milestones celebrations for LCCC employees
* Serve as a backup Admin to Employee Listserv
* Collaborate with other units to support and assist with employee events (including Clinical Research Day, LCCC Ice Cream Social, and the LCCC Holiday Party)
* Organize headshots for new staff
* Organize and develop itineraries and agendas for retreats

Minimum Education and Experience Requirements:

Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications, Competencies, and Experience:

Event planning experience. Thorough knowledge of accounting and budget procedures

Preferred Qualifications, Competencies, and Experience:

Experience working within a University setting. Working knowledge of administrative processes (i.e. IC checklists, honorariums, travel reimbursements, etc.)

Campus Security Authority Responsibilities:

Not Applicable.

Position/Schedule Requirements:

Evening work occasionally

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