Job Description: The Senior Accounts Payable Specialist will oversee the company's accounts payable functions, including processing invoices, managing vendor relationships, and ensuring timely payments. This role will also involve reconciling accounts, preparing reports, and assisting in the month-end close process. The ideal candidate will have a strong understanding of accounting principles, excellent attention to detail, and the ability to work in a fast-paced environment.
Key Responsibilities:
Invoice Processing and Payments:
Review and process vendor invoices, ensuring accuracy and proper approval according to company policy.
Manage and schedule weekly and monthly payment runs, including checks, ACH, and wire transfers.
Ensure all invoices are entered accurately and coded to the correct general ledger accounts.
Vendor Management:
Establish and maintain strong relationships with vendors to address inquiries and resolve discrepancies.
Work with vendors to negotiate payment terms and respond to any invoice or payment issues.
Ensure vendor accounts are up to date and reconciled regularly.
Reconciliation and Month-End Close:
Reconcile AP sub-ledger to the general ledger and investigate any discrepancies.
Assist with the month-end close process by preparing accruals, reconciliations, and AP reports.
Work with the accounting team to ensure all AP transactions are accurately recorded and reported.
Expense Management:
Oversee employee expense reports and ensure compliance with the company's policies and procedures.
Process and reconcile corporate credit card transactions and ensure proper documentation is maintained.
Internal Controls and Compliance:
Ensure adherence to internal controls and company policies related to accounts payable.
Assist with internal and external audits by providing documentation and answering audit inquiries.
Maintain up-to-date knowledge of relevant accounting regulations and ensure compliance with tax requirements.
Process Improvement:
Identify opportunities for process improvements and implement best practices for AP efficiency.
Support automation initiatives and work with the finance team to streamline AP workflows.
Assist in the implementation of new systems or upgrades to existing software.
Reporting and Analysis:
Prepare and distribute accounts payable reports, including aging reports, payment schedules, and vendor analysis.
Monitor and report on key metrics related to accounts payable, such as days payable outstanding (DPO).
Team Collaboration:
Collaborate with the accounting team and other departments to ensure smooth financial operations.
Train and mentor junior staff on AP procedures, policies, and best practices.
Qualifications:
Proficiency with accounting software (e.g., SAP, Oracle, NetSuite, QuickBooks) and advanced Microsoft Excel skills.
Strong knowledge of accounting principles and familiarity with GAAP.
Excellent attention to detail and organizational skills.
Ability to work independently and manage multiple priorities in a fast-paced environment.
Strong communication and interpersonal skills for dealing with vendors and internal stakeholders.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, m
