$38,000 Annual, Non-Exempt (Eligible for overtime)
40 hours per week
100% Remote Work Availability: No
Hybrid Work Availability (requires some time on campus): No
Purpose of Position
The department assistant provides support to the Herr School of Accountancy by assisting the Chair, faculty, students and alumni in all professional manners.
Duties & Responsibilities
Department Assistant supporting students and faculty
Working with students in varying aspects
Assist faculty with syllabi, duplication, textbook orders, room scheduling
Assist the Chair/Director with class schedules, catalog components, degree plans, curriculum, scholarships, assessment and other aspects to keep the department running smoothly
Assist Student Engagement with student issues/concerns
Act as front desk person doing daily activities such as mail, phone, greeting visitors
Work with the Grad Programs office
Assist new faculty with policies, procedures, keys, access, login information, class rosters
Alumni Relations, Events and Miscellaneous department functions
Assist chair with alumni relations
Assist Chair with ordering and mailing out communication to Alumni and retirees, students who pass CPA
Assist with annual Accountancy Hall of Fame
Department Office Assistant
Assist chair with updating and maintaining policies and procedures
Staff support for Accountancy Advisory Board meetings
Staff support for Accountancy Scholarship banquets
Assist with setting up the annual accounting student trip to Mpls.
Organize departmental functions and marketing materials including social media
Assist faculty and student groups with events
Department finance and inventory coordinator
Supervise and maintain budgets for all funds
Assist faculty with travel planning including reimbursement
Process payments using Jaggaer
Monitor CC statement and transactions
Attend professional development training as required by supervisor
Reconcile funds monthly
Conduct and monitor inventory for your department in conjunction with HR and Finance Manager
Process all hire paperwork for student employees and manage their timesheets
Manage the key inventory and order keys for all individuals that require them
Assist with department training for new faculty hires and student employees
NCoBPA Career Fair Staff Support
Work with the Pancratz Career Center to support all NCoBPA Career fairs. This may involve assisting with developing marketing materials, setting up event spaces, working with event logistics such as ordering food and processing event paperwork, and scheduling Facilities.
Attend the event the day of to work out any last minute logistics such as handing out and making name tags for guests, running errands as needed and communicating with the catering personnel
Work with the Tech Support personnel to reserve appropriate technology including the student swipe machines and card readers.
Process after event activities such as putting away unused items, making sure items are returned as needed, follow up with Tech Support to process the list of students who swiped their card.
Required Competencies
Requires very strong attention to detail and organizational skills
Ability to communicate effectively, both oral and written communication with a diverse group of individuals
Must be resourceful, self-directed and work with little supervision
Must be flexible and able to adapt to a variety of working environments
Demonstrate ability to multi-task and function with a high degree of accuracy.
Demonstrate ability to work individually as well as part of a team
Ability to promote a friendly and positive attitude and environment in day-to-day communications and activities
Capable of handling challenging situations with discretion
Strong attention to detail and organizational skills
Minimum Requirements
High School Diploma or GED
One year in a customer service role
Knowledge of standard software applications including Word, Excel, and Outlook
Successful completion of a Criminal History Background Check
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.
Preferred Qualifications
Associate's degree
Administrative experience in a higher education/professional office setting that includes receptionist duties
Experience with Qualtrics, or similar types of survey software
Experience working in Higher Education office setting
Knowledgeable in other systems used at UND: Blackboard, Campus Connection, HawkCentral, Adobe, Zoom, TEAMS